Program Management Support Specialist

Expertise and Functions

• Provid e support to the Air Force Life Cycle Management Center/PEO Electronic Systems Directorate, Aerospace Management Systems Division (AFLCMC/ESA) to develop, deliver, and sustain air traffic management, CNS/ATM avionics expertise, and weather sensing and forecasting capabilities in support of military, civil, allied, and foreign military sales customers
• Support the Fixed Base Weather Systems (FBWS) program and provide comprehensive acquisition program management, reporting, contractor coordination, and project execution support
• Provide expert-level support to Department of Defense (DoD) programs by assisting government leadership with decision-making, planning, and execution throughout the acquisition lifecycle
• Apply your technical and/or professional expertise to ensure compliance with applicable policies and regulations, contribute to mission success, and help deliver critical capabilities to the warfighter
• Orchestrate the collection, compilation, and synthesis of data from all active FBWS projects to produce insightful weekly summary reports for the Program Management Office (PMO)
• Author, maintain, and disseminate critical program documentation, including:
• Monthly Activity Reports (MARs) – Providing a comprehensive assessment of program activities, performance metrics, and key accomplishments
• PEO (Program Executive Office) Activity Reports (PARs) – Delivering high-level insights to executive leadership regarding program status, risks, and opportunities
• Acquisition Planning Baselines (APBs) – Establishing and maintaining a detailed baseline for acquisition activities, ensuring adherence to timelines and budgetary constraints
• Notice To The Field (NTTF) – Develop and distribute timely communications to USAF and Army airfields, disseminating urgent and critical information related to FBWS operations and maintenance
• Ensure all reporting accurately reflects key program performance indicators, including:
• Achievement of key milestones and deliverables
• Progress against scheduled activities for the upcoming quarter
• Detailed schedule planning, incorporating critical dependencies and timelines
• Monitoring of granular progress, identifying and tracking key "inch-stones" to ensure overall program momentum
• Continuously monitor project activities to ensure strict adherence to contract terms and conditions
• Proactively identify, assess, and escalate potential breaches or risks to contract compliance, enabling timely mitigation and minimizing potential impact to the program
• Implement a robust suspense management system to track, prioritize, and manage all outstanding action items and deadlines, ensuring timely resolution and preventing potential delays
• Serve as the primary liaison and point of contact for system contractor, facilitating seamless communication and collaboration
• Provide timely and accurate responses to contractor inquiries, ensuring they have access to the most up-to-date information and resources necessary to fulfill their contractual obligations
• Facilitate the administrative processes related to contractor personnel, including Common Access Card (CAC) form completion and reverification (every six months), ensuring compliance with security requirements
• Manage data sharing processes with the contractor, enforcing strict adherence to established security protocols and data governance policies to protect sensitive information
• Assume accountability for the successful execution of assigned FBWS projects, from initiation to closeout
• Demonstrate expertise in managing projects such as:
• Mass Labeling Project – Streamlining and improving labeling processes across the FBWS infrastructure
• Technical Order (TO) Consolidation Project – Reducing redundancy and improving efficiency in documentation by consolidating TOs
• Publication of TO Consolidation – Ensuring seamless dissemination of consolidated TOs to relevant stakeholders
• Provide critical program support by identifying, locating, and providing relevant documentation to stakeholders
• Assist in the preparation, review, and editing of program-related documents, ensuring clarity, accuracy, and adherence to established standards
• Apply analytical and problem-solving skills to identify challenges, develop effective solutions, and contribute to process improvements across the FBWS program
• Other duties as assigned

Requirements

Education/Training:

• Bachelor’s Degree in a related field required
• Master’s Degree preferred
• Additional experience may be substituted for a degree

Experience:

• 3+ years of experience in the respective technical / professional discipline being performed, three of which must be in the DoD
• Without a degree: 7+ years of directly related experience, five of which must be in the DoD

Security:

• Must be a US citizen
• Active US issued clearance at level Secret or higher required

Physical Requirements:

• Able to occasionally reach with hands and arms
• Prolonged periods of computer screen use, while sitting or standing at a desk
• Adhere to safety protocols when in work areas requiring use of PPE (e.g. eyewear, gloves, masks, hearing protection, steel toed shoes, etc.)
• Able to safely lift and carry up to 20 pounds at a time

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources