Executive Assistant
- Handles complex calendaring, constantly monitors electronic communications, handling and responding to correspondence on behalf of manager and others
- Captures and prioritizes non-routine needs on a real-time basis, as well as keeping track due dates for tasks and action items for on-time completion
- Anticipates leaders needs for various commitments and prepares accordingly
- Meeting planning, including coordinating on-site and off-site meetings with internal and external stakeholders/customers.
- Arrange and provide support for meetings
- Work within the system in a resourceful manner to accomplish reasonable work goals; show flexibility in response to process change and adapt to and accommodate new methods and procedures
- Coordinates updates of distribution lists
- Performs various administrative duties which may be complex or confidential, such as reconciling expenses, creating and editing agendas, ad hoc reports, and specially assigned projects
- Coordinates global and domestic travel arrangements including registrations
- Prepares expense reports, as well as reviewing staff expense reports for compliance and proper submission of documentation prior to manager approval
- Communicate accurate information, directives, assignments, instructions, and messages to others in a courteous and professional manner.
- Create requisitions within e-Buy, for example ordering supplies, preparing purchase orders and other administrative and systems support
- Oversee organization and maintenance of files including confidential data
- Assists other admins as necessary, working together collaboratively to share best practices
- Completes other duties as requested
- High School Diploma
- 10 years' experience as an Administrative or Executive Assistant
- Associate's Degree from an accredited college or university
- Highly proficient with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) Strong working knowledge of Workday, Concur, e-Buy, Catalyst, MyAwards, Workday, Sharepoint a plus Competencies:
- Ability to interact with all levels of the organization
- Strong organizational and communication skills
- Extremely detail oriented with excellent follow up skills
- Ability to work independently as well as part of a team
- Ability to manage multiple, sometimes conflicting priorities in a fast-paced and demanding environment and ensure smooth and efficient flow of day-to-day operations
- Sensitivity and discretion handling sensitive and extremely confidential matters
- Bring the miracles of science to life alongside a supportive, future-focused team.
- Discover endless opportunities to gain experience and drive your career, whether it’s through a promotion or lateral move, at home or internationally.
- Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.
- Take diligent care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave.
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