Bilingual Spanish Administrative Assistant

Skills:

agency focused on building a coordinated, comprehensive system of early education and care services in Massachusetts. EEC’s mission is to lead the way in helping Massachusetts’ children and families reach their full potential. By providing and coordinating a range of services and assistance, EEC will continuously improve the quality, affordability and accessibility of early education and care in the Commonwealth. EEC Seeks to hire a Temporary Full-time Bilingual (Spanish) Administrative Assistant to support the Quincy EEC regional office for both front desk coverage and administrative support. The Temporary Bilingual Administrative Assistant will report directly to the EEC Quincy Office Manager. They will serve as the primary coverage or back up coverage for the Office Manager in the office. On days that the Office Manager is in the office, the Temporary Bilingual Administrative Assistant will serve as the primary front desk coverage. The Office Manager will cover breaks for the Temporary Bilingual Administrative Assistant.

Detailed Statement of Duties and Responsibilities:

• Performs receptionist responsibilities including:
• Greets callers warmly and ascertain reason for calling
• Answers inquiries and provides routine information including necessary information for referrals to other internal and external units
• Greets visitors at the regional office and ensures appropriate personnel are notified
• Performs general clerical functions to support the regional office including:
• Handling all incoming and outgoing mail and distributing incoming mail to appropriate personnel
• Maintaining familiarity with office equipment and points of contact for additional support
• Maintaining appropriate stock of office supplies
• Coordinating the use of meeting space for trainings and meetings
• Manage conference room calendars
• Set-up and break-down rooms before and after meetings
• Other duties as assigned

Required Qualification:

• Fluent in oral and written Spanish and English

Preferred Qualifications :

• Excellent customer support and service skills
• Ability to follow written and oral instructions
• Ability to exercise discretion in handling confidential information and to exercise sound judgment
• Strong attention to detail and organization
• Ability to maintain accurate records
• Comfort in learning and working within IT systems
• Proficiency in Microsoft Office applications
• Knowledge of the organization of state government