Data Entry Invoice Processor

Job Description

Job Description

Job Title: Entry-Level Data Entry Invoice Processor

The Entry-Level Data Entry Invoice Processor is responsible for accurately entering and processing vendor invoices and payment data into our accounting system. This role ensures all invoices are recorded and routed for approval in a timely manner and assists in maintaining accurate financial records to support project and company financial health.

• Accurately enter vendor and subcontractor invoices into the accounting system.

• Match purchase orders, packing slips, and job codes with invoices.

• Review invoices for accuracy, completeness, and proper approval.

• Organize and maintain electronic and physical invoice files.

• Communicate with vendors and internal project managers to resolve discrepancies or obtain missing documentation.

• Assist with weekly payment runs and preparation of check or ACH remittance.

• Perform basic data reconciliation and reporting as required.

• Support the accounting team with additional administrative tasks as needed.

• High school diploma or equivalent required; Associate’s degree in Accounting, Business, or related field preferred.

• 0–1 years of experience in data entry, accounting, or administrative roles (construction industry experience is a plus).

• Basic understanding of invoices and general accounting principles.

• Proficient in Microsoft Excel, Outlook, and general computer systems.

• Experience with accounting software (e.g., QuickBooks, Sage 300, or similar) is a plus.

• Strong attention to detail and data accuracy.

• Good organizational and time management skills.

• Ability to work independently and as part of a team in a fast-paced environment.

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