GRANTS ADMINISTRATOR,CAS College of Arts & Sciences, Chemistry

Established in 1873, Arts and Sciences is Boston University's largest and most academically diverse unit, encompassing over 8,400 undergraduates, 2,000 graduate students, 800 faculty members, and 300 staff across 50 departments, programs, centers, and institutes. Our faculty are award-winning researchers, innovative teachers, and dedicated mentors committed to exploring the complexities of our present and past, uncovering new perspectives, and crafting creative solutions to real-world problems. Our staff are dynamic, mission-driven professionals who foster community, inclusion, and belonging to advance every aspect of the college enterprise. Our community thrives on collaboration, bold ideas, and interdisciplinary exploration. Join us in supporting the pursuit of knowledge that changes the world and provides boundless opportunities to inspire the next generation of leaders. We offer generous benefits, including health, dental, and life insurance, tuition remission, retirement savings, paid time off, and holiday leave. Position Summary Reporting to the Financial Manager, the Grants Administrator is responsible for overseeing and managing all grants and other external sponsored funding within the Department of Chemistry. This role provides comprehensive post-award financial management, budgeting, compliance oversight, and reporting support to faculty principal investigators (PIs), while serving as a key liaison with the Office of Sponsored Programs (OSP) and internal administrative teams. Key Responsibilities Oversee and monitor all sponsored grants and external funding within the Department of Chemistry Prepare and distribute monthly budget and financial reports for all active grants to principal investigators Maintain accurate and up-to-date records of sponsored funds, ensuring transparency and accountability Consult with PIs on grant budgets, spending priorities, and long-term financial forecasting for active awards and new proposals Develop and model grant budgets based on anticipated expenditures, including salaries, supplies, and services Forecast financial impacts of staffing or expenditure changes to maximize effective use of available funds Ensure all sponsored fund expenditures comply with federal, agency, and university policies and guidelines Oversee bi-annual PAR and effort reporting to ensure accuracy and compliance with federal requirements Advise and consult on faculty effort reporting, including summer salary and related commitments Track and manage sub-awards, including coordination of obligated funds between collaborating institutions Provide financial data to support agency reports and ensure reporting deadlines are met Serve as the primary post-award administrative liaison between the department and the Office of Sponsored Programs Resolve grant-related issues involving expenditures, reimbursements, and compliance in coordination with OSP Collaborate with the Chemistry Proposal Development Administrator to share award and financial information and support future funding efforts Advise the Chair, Financial Manager, Director of Operations, and faculty leadership on post-award grant management and overall financial operations Inform departmental leadership and administrative staff of available grant funds to support PI and research group expenses

Required Skills

B.A./B.S., and one to three+ years of related experience.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.