Personal Assistant to the Chairman of the Board of Directors

Personal Assistant to the Chairman of the Board of Directors

Location Burlington, MA (Headquarters)

Clearance Level Secret Clearance Required

Job Code 1162

Gemini Industries Inc. provides technical, management and operations services to support National Security projects. We provide rapid response to the critical needs of our customers and those they serve. We perform analyses and develop operations plans to anticipate and prepare for the future. And we deliver advanced technology to improve our customer’s success in executing its mission.

Gemini seeks innovative, results-oriented individuals with the creativity, initiative, and intelligence to overcome any challenge and succeed. Members of the Gemini team thrive in a culture that is anticipatory, agile, and schedule-driven; with a sense of urgency and a drive to succeed. Our culture involves:

• The best and brightest personnel
• Work at a high operations tempo
• Integrated teams delivering rapid solutions.
• An attitude that balances “I can make it better” with “As long as we succeed.”

Personal Assistant to the Chairman of the Board of Directors

Location: Burlington, MA

Clearance: Ability to obtain a Secret security clearance

Education: BA/BS degree preferred

Outcomes: The Personal Assistant is expected to achieve the following outcomes:

• On-time completion of quick-response/time-sensitive tasks that exceeds 95%
• Zero disclosure of proprietary, confidential and sensitive information

Responsibilities: Provides administrative, organizational, and sometimes personal support to the Gemini Chairman of the Board of Directors. Performs tasks to support business, travel, and personal tasks on a limited basis. The Chairman of the Board lives within 15 minutes of the Burlington office and travels 20% of the time. The Personal Assistant will need to be able to travel.

Manages calendars, travel, correspondence, errands, and acts as a gatekeeper, requiring discretion, strong time management, and adaptability to handle diverse tasks from scheduling meetings to managing household staff and personal finances, ensuring the employer's productivity.

Specific responsibilities include:

• Calendar and Schedule Management: Organize meetings, appointments, and personal events, often acting as the first point of contact to filter access.
• Travel Coordination: Book flights, accommodation, transport, and create detailed itineraries. Drive as needed when traveling.
• Communication: Handle emails, calls, draft correspondence, and manage confidential information, databases and filing systems.
• Administrative Support: Prepare reports, take meeting minutes, manage expenses, perform research and provide support in other functional areas as assigned.
• Personal Errands & Management: Support various personal business needs upon request. Run errands, manage household staff, coordinate contractors, and plan events.

Key Skills

• Discretion and confidentiality, essential for handling sensitive information.
• Exceptional organization and time management to juggle multiple priorities.
• Adaptability and proactivity to handle changing needs and anticipate requirements.
• Strong professional and interpersonal communication skills.

Qualifications:

The candidate must have the following qualifications:

• Three to five years’ administrative experience
• Proficiency in computer technology especially Microsoft Office applications.
• Excellent verbal and written communication skills.
• Exceptional organizational and time-management skills.
• Ability to:

a. Travel as needed, including weekend travel

b. Lift 50+ pounds such as loading luggage

c. Assess options and quickly develop effective solutions to problems

Travel: 25% (estimated)

Other Requirements:

We seek:

• Highly motivated self-starters
• Resourceful individuals with extraordinary intellectual capability and the ability to rapidly learn and apply new concepts.
• Individuals who have a “let me try” attitude and are resilient, present an opinion/position, justify it, and then accept whatever decision is made and charge forward.
• Individuals who view criticism as an opportunity to improve (“let me try again”)
• Individuals who think and create, enhancing the company with a steady flow of fresh ideas, perspective, and energy.

Direct Inquiries and Resumes to our Talent Management Team:
Yashira Santiago
Andrew Ackley
Jose Orellana
Mitchell Jimenez

Gemini Industries Inc.

Telephone: (813) 286 - 4777

[email protected]

Gemini Industries Inc. is proud to be an Equal Opportunity / Affirmative Action Employer. We are committed to abiding by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability and any other basis protected by applicable law.