Administrative Assistant I, PSLGS and Soc & Crim Depts

Company Description:

Framingham State University was founded in 1839 for a singular purpose - to meet a public need and promote the public good. At our founding as the nation's first public normal school, that need was for comprehensively educated public school teachers who would, in turn, promote an educated citizenry. FSU continues to offer exceptional teacher education programs, and while we are proud of our roots as a teachers' college, we have grown far beyond them. Public need continues to evolve, and FSU right along with it. Our students and alumni are making waves in the fashion industry, designing nutrition plans for professional athletes, writing for major media and news organizations, working for Fortune 500 companies right here in Framingham, and so much more. FSU is a proudly public and truly transformative institution offering accessible, affordable educational opportunities that integrate an academically challenging liberal arts education with workforce preparation programs in a highly personalized teaching environment. Our programs have expanded, but our purpose and commitment to public education for the public good remain steadfast.

FSU currently enrolls about 3,000 undergraduate and 1,200 graduate and professional students, offers 60 undergraduate and graduate programs in the arts and humanities, behavioral and social sciences, and professional fields, and enrolls 48% BIPOC students and 54% first-generation college students in our undergraduate programs. We are deeply committed to inclusive excellence and strive to promote a culture of equity and antiracism. This commitment has earned FSU eight Insight Into Academia Higher Education Excellence and Distinction (HEED) Awards and led to our recognition in the Great Colleges to Work For program. We encourage applications from those who share our commitment to promoting a diverse, welcoming, and inclusive community.

FSU is ideally situated between Boston and Worcester on land originally stewarded by the Nipmuc people for thousands of years. FSU and the surrounding area are steeped in history, achievement, and innovation, and provide access to urban hotspots, verdant landscapes, natural and cultural amenities, and diverse communities.

Our founding motto, LIVE TO THE TRUTH, was said at the end of each class by beloved first principal, Cyrus Peirce, who sought to discover and teach "truth in theory and principle...truth in spirit and motive...truth in manner and form...truth intellectual and truth moral." Early leaders found this motto "speaks of sincerity of spirit...of intensity of effort, of resolution to succeed, of joy in achievement." LIVE TO THE TRUTH aptly reflects our past and our pledge for the future as it continues to guide our institution in practice and endeavor. If you share in this quest for truth and a commitment to living it fully, make the next chapter of your career the best chapter at Framingham State University.

Learn more about our career opportunities at .

Job Description:

GENERAL STATEMENT OF DUTIES:

The Administrative Assistant I provides general administrative support to the Chairs and faculty of the Department of Political Science, Law, & Global Studies (PSLGS) and the Department of Sociology & Criminology. The position is supervised and evaluated by the Chair of the Department of Political Science, Law, & Global Studies; the Chair of the Department of Sociology & Criminology; and the Dean of the College of Education and Social & Behavioral Sciences. The successful candidate must enjoy working with more than two dozen diverse faculty in a very busy atmosphere. The successful candidate also will interact with students, other University staff and administrators, and outside vendors.

For complete class specifications, please view Administrative Assistant Series .

SUPERVISION RECEIVED:

Reports to the Chairs of Political Science, Law & Global Studies (PSLGS) and Sociology & Criminology.

SUPERVISION EXERCISED:

N/A

EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES:

• Provide administrative support to the Chairs of the Department of Political Science, Law, and Global Studies and the Department of Sociology & Criminology.
• Manage departmental budgets by tracking expenditures in Excel spreadsheet.
• Manage extensive files related to the departments, services, and personnel.
• Maintain a high level of confidentiality associated with the sensitive nature of duties and responsibilities of the Department Chairs. Has access and exposure to confidential information such as personnel actions, student evaluations, Chairs' and Peer Evaluation Committee evaluations.
• Assist Department Chairs with annual personnel actions for full-time faculty.
• Coordinate and schedule Chairs' classroom observations of full-time faculty and visiting lecturers, including creating and maintaining an Excel spreadsheet to track when visiting lecturers have to be observed.
• Assist Chairs with academic scheduling for upcoming academic year, including gathering schedule requests from faculty, preparing Excel spreadsheet, and preparing reports for Chairs' scheduling meeting.
• Manage online content for the Departments of Political Science, Law, & Global Studies and Sociology & Criminology.
• Support search committees with the hiring process for full-time day division faculty.
• Assist the Department Chairs and faculty with annual events, such as induction and awards ceremonies, the Moot Court Tournament, the Boston Area United Nations Conference, simulations for courses, and field trips. This may entail reserving rooms, reserving buses, purchasing tickets, and placing catering orders.
• Purchase office supplies and academic and teaching supplies using Banner.
• Manage and assist with distribution and collection of student evaluations (SIR Reports).
• Prepare and manage contracts/hiring paperwork for contractors.
• Process travel paperwork for faculty, including creating encumbrances in Banner.
• Responsible for logging attendance for faculty and work-study students.
• Provide onboarding assistance for new faculty, such as submitting online request forms to IT and Telecommunications relating to office moves, laptop and phone assignments, removal of outdated computer and office equipment.
• Maintain office equipment, such as copiers and printers, and schedule repairs as needed.
• Photocopy for faculty as needed.
• Interview, hire, and supervise work-study students.
• Create and maintain faculty mailboxes, update faculty directory, and distribute mail and packages.
• Perform other duties and special projects as needed.

Requirements:

MINIMUM QUALIFICATIONS:

Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.*

II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

PREFERRED QUALIFICATIONS:

• Knowledge of Banner.
• Knowledge of Microsoft Excel, Outlook, and Word.
• Strong writing skills.
• Ability to handle multiple tasks at once.
• Ability to communicate effectively.
• Ability to remain calm and professional in a busy work environment.
• Candidates who are bilingual in English and Spanish or English and Portuguese are strongly encouraged to apply.

Additional Information:

This is a full-time, non-exempt, benefits-eligible position in the American Federation of State, County, and Municipal Employees (AFSCME) bargaining unit with a title of Administrative Assistant I. The bi-weekly pay rate is $2,110.33 (grade 15, step 1).

Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions.

Framingham State University is an equal opportunity employer. The University considers all qualified candidates without regard to race, color, sex, age, national origin, disability status, Veteran status, gender identity, gender expression, sexual orientation, genetic information, or any other characteristics protected by law.

Members of underrepresented or minoritized groups, women, veterans, persons with disabilities, and all persons committed to equity, diversity, and inclusive excellence are strongly encouraged to apply.

Application Instructions:

Candidates must apply online by submitting:

• Cover Letter,
• Resume/CV,
• Equity and Inclusion Statement*
• Names and contact information for three (3) professional references (references are not contacted automatically upon submission of application).

*Regardless of personal demographic characteristics, FSU has a commitment to hiring candidates who share our commitment to equity and inclusion. The equity and inclusion statement is an opportunity for candidates to discuss past efforts, future plans, research, scholarship, professional skills, experience, and/or willingness to engage in activities that would enhance the University's efforts to promote an equitable and inclusive learning and working community. Equity and inclusion statements will be considered as part of a transparent and comprehensive review of candidates' application materials.

For best consideration, please submit application materials by June 10, 2026. The review of applications may continue beyond that date and until the position is filled, at the discretion of the search committee.

Framingham State University only accepts application materials through our online application system. We are unable to accept application materials through mail, email, fax, or hand delivery. If you experience technical issues with the online application process, please submit a helpdesk ticket.

Framingham State University understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance, please contact the Human Resources Office at 508-626-4530 or [email protected] .

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