Principal account clerk

City of Chicopee

Position:

Principal Account Clerk

Department: Treasurer’s

Employment Status: Non-Exempt, UFCW 1459 Admin, Full-Time

(40 Hours/Week )

Pay Grade : Grade A5: Step 01 - Step 04

Hourly Rate : $21.42/Hour - $28.28/Hour

Schedule : Monday – Friday, 8:00 AM – 5:00 PM

Certifications/Licenses Required: High School Diploma or equivalent

SUMMARY

The City of Chicopee’s Treasurer’s Department is hiring a Principal Account Clerk who will be responsible for providing essential support to the Payroll Administrator and assisting with a variety of payroll-related and administrative functions. The Principal Account Clerk will also assist in processing A/P warrants for all City Departments. This position serves as a backup to the Payroll Administrator and ensures the smooth operation of payroll processing, employee recordkeeping, and departmental communications. The ideal candidate is highly organized, detail-oriented, and capable of handling confidential information with discretion and professionalism.

ESSENTIAL DUTIES INCLUDE:

• Serve as primary backup to the Payroll Administrator, assisting with payroll processing and related tasks as needed.
• Assist with resolving payroll issues and responding to employee inquiries regarding pay, deductions, and benefits.
• Maintain accurate and up-to-date employee payroll files, including processed requests, verification documents, change sheets, and PD 1 00s.
• Prepare for and participate in the full payroll process, including data entry, validation, and reporting.
• Enroll new employees in OBRA (Other Post-Employment Benefits Retirement Account) and process salary or loan changes.
• Process requests for changes to payroll deductions, including union dues and voluntary contributions.
• Handle distribution requests and generate deduction and approval reports.
• Email payroll approval sheets to all departments during the municipal payroll week.
• Prepare payroll packages for auditing, retirement, and Assistant Treasurer review.
• Upload Empower deduction reports and ensure vendor checks and deduction reports are mailed on schedule.
• Create and organize new payroll files, ensuring proper filing and records retention.
• Process employment verifications and respond to external agencies and institutions.
• Book travel arrangements for city and school employees according to the city policy, including lodging and transportation.
• Provide customer service at the front counter, answer phones, assist with public inquiries, and process Transfer Station request forms.
• Accept, process, and schedule Transfer Station requests and redemptions.
• Assist with general mailings and office correspondence.
• Perform other related duties as assigned.

(See attached for full job description)

QUALIFICATIONS

• High School Diploma or equivalent - Required
• A minimum of three (3) years of experience in a business office. - Required
• Working knowledge of payroll procedures, benefit programs (including OBRA), and union deduction practices. - Required

BENEFITS

The City of Chicopee provides its employees (contingent upon employment status) with a robust benefits package which include the following:

Recurring Sick Time,

Vacation,

Thirteen Holidays Per Year,

Retirement Plan, and more…

HOW TO APPLY

If this opportunity aligns with your skills, experience, and employment goals, apply today through one of the following:

‘I ndeed Apply ’

OR

Select: “ D ownload Application” under “Tools”

Human Resources Department

Chicopee City Hall – 1st Floor

274 Front Street

Chicopee, MA, 01013

Questions?

Phone: (413) 594-1510

Email: [email protected]

The City of Chicopee is an Equal Opportunity Employer .