Part Time Office Administrator

Job Title: Part Time Office Administrator Job Description

The Part Time Office Administrator provides essential administrative and operational support to ensure the smooth functioning of daily office activities and clinical research operations. This role is responsible for maintaining an organized work environment, coordinating meetings and logistics, supporting document and records management, and assisting internal teams with administrative tasks. The Office Administrator plays a key role in enhancing office efficiency and creating a collaborative workplace experience. It is essential to maintain professionalism and appropriate work attire.

Responsibilities

• Oversee daily office operations and maintain a well-organized working environment.
• Coordinate administrative tasks, including scheduling meetings, managing calendars, and handling correspondence as assigned.
• Assist with meeting setup, including preparing meeting rooms, organizing technology or materials as needed, and ensuring all logistical details are addressed.
• Manage lunch orders for meetings and coordinate delivery or pick-up as appropriate.
• Handle meeting room cleanup after meetings, maintaining a tidy and professional environment.
• Support clinical research teams with document management, filing, and regulatory compliance paperwork as requested.
• Manage office supplies, equipment, and inventory.
• Perform additional tasks as assigned.

Essential Skills

• Administrative support
• Office management
• Data entry
• Customer service
• Microsoft Office proficiency (Word, Excel, Outlook, PowerPoint)
• Clerical and filing skills
• Strong organizational, multitasking, and time management abilities
• Effective communication and interpersonal skills

Additional Skills & Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred
• Previous office management or administrative experience, preferably in healthcare or pharmaceutical settings
• Ability to maintain confidentiality and handle sensitive information
• Attention to detail and commitment to accuracy

Work Environment

This is a part-time position requiring up to 20 hours per week, with on-site work required primarily on Tuesdays, Wednesdays, and Thursdays. The office environment is professional and collaborative, with a focus on supporting clinical research operations. Professional attire is necessary to maintain a front-office-ready appearance.

Job Type & Location

This is a Contract position based out of Lexington, MA.

Pay And Benefits

The pay range for this position is $18.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Lexington,MA. Application Deadline This position is anticipated to close on Feb 20, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] for other accommodation options.