Accounts Payable & Accounting Supervisor

Job Description

Job Description

Summary: Perform a variety of accounting functions including month-end and year-end account reconciliations, the tracking of capital assets, and supervision of Accounts Payable team. Provide support to the Housing Development team and CFO on capital improvement projects and the related funding / financing transactions.

Why Work for SMOC?

• Paid Time Off: All full-time employees can accrue up to 3 weeks of vacation, and 2 weeks of sick time and are eligible for 12 paid holidays during their first year of employment.
• Employer-paid Life Insurance & AD&D and Long-Term Disability for full-time employees.
• Comprehensive Benefits Package including Medical Plans through Mass General Brigham with an HRA Employer cost-sharing program, Dental Plans with Orthodontic Coverage, and EyeMed Vision Insurance available to full-time employees.
• 403(B) Retirement Plan with a company match starting on day one for all full-time and part-time employees.
• Additional voluntary benefits including; Term and Whole Life Insurance, Accident Insurance, Critical Illness, Hospital indemnity, and Short-Term Disability.
• Flexible Spending Accounts, Dependent Care Accounts, Employee Assistance Program, Tuition Reimbursement and more.

Primary Responsibilities:

• Supervise Accounts Payable team and monitor A/P aging reports.
• Reconcile vendor statements and track vendor invoice entry into data systems by A/P team.
• Reconciles assigned general ledger accounts on a monthly/quarterly basis.
• Prepare schedules and analysis for year-end audit.
• Ensure compliance with program/department, agency and/or funder requirements, as well as SMOC policies & procedures.
• Track and oversee monthly mortgage principal & interest payments, maintain mortgage schedules, covenant tracking and maintain mortgage document files.
• Create capital budgets for new acquisition and renovation projects.
• Perform CIP tracking and report project status to CFO, Controller, and Development Director.
• Monitor capital sources & uses budgeting compared to actuals.
• Approve weekly payments to contractors and track escrowed cash balances earmarked for capital projects.
• Supervise Bookkeeper and ensure that monthly cash reconciliations are completed accurately and timely.
• Provide backup support to Bookkeeper for days that they are away from SMOC.
• Maintain schedule of owned and leased vehicles and manage records required for acquisitions and disposals.
• Oversee capital leases (copiers, vehicles, etc.) and record activity in the general ledger.
• Other duties as assigned.

Knowledge and Skill Requirements:

• BS/BA in accounting or related finance field
• Minimum 3-5 years accounting experience; non-profit accounting experienced preferred
• Advanced knowledge of Excel, Word and other Windows based applications
• Knowledge of Abila MIP accounting software or other similar accounting and general ledger software
• Must possess a strong attention to detail and the ability to work independently as well as part of a team

Organizational Relationship: Directly reports to CFO and Controller. Direct reports to this position are the Accounts Payable team and Bookkeeper.

Physical Requirement: Ability to calculate numbers and interpret data. Ability to read, write and enter data into a computer.

Working Conditions: As part of the responsibilities of this position, the Accounts Payable and Accounting Supervisor will have limited direct or incidental contact with clients served by SMOC in various programs funded or administered through the Executive Office of Health and Human Services. A successful background check is required.

Monday through Friday: 9:00AM - 5:00PM. Includes a 1-hour unpaid lunch break.
35 Hours per week.