Account/Project Manager

Job Title: Project
Manager

Department: Client
Services

Blended
Roles:
Project/Account Manager, Business Development and Admin

Job Type: Contract to
hire

Reporting to:
Principal

Summary:

The
primary responsibility of Pure Branding’s Project/Account Manager is to manage
all client and in-house campaigns through the project life cycle, including
initiating proposals and project plans, creating estimates, budgets and
timelines, as well as trafficking tasks to Pure Branding team members. The PM/AM
position will also be accountable in the future for maintaining daily contact
between the agency and its legacy/smaller clients.

The
secondary responsibility for the PM/AM position is to provide business
development support including, managing the Workamajig CRM, creating and
updating the Pure Branding marketing calendar, helping with Pure Branding
marketing campaigns and providing support on prospect presentations.

A
tertiary responsibility will be to provide admin support for general accounts
payable entry into the Workamajig system, as well as various office admin
duties as required.

Responsibilities:

Involved
from new business meetings and pitches, through project completion, Pure
Branding’s PM/AM is responsible for working with Pure Branding’s subject matter
experts to guide clients strategically and tactically. The PM/AM is the liaison
between the agency’s teams, collaborating to improve workflow processes. An effective
problem solver on a day-to-day basis, the PM/AM must be adept at anticipating
problems and recognizing opportunities.

You will be responsible for fulfilling the following
duties to the satisfaction of the Principal:

Tasks:

• Maintain projects in Workamajig system


• Monitor project and campaign budgets weekly


• Review daily work schedule and resource to team members


• Communicates regularly with subject matter experts about the
  current status of all jobs in progress


• Client correspondence in accordance with material to complete
  jobs


• Report any problems affecting job quality, due dates and
  costs to Principal


• Monitors engagement terms and works with bookkeeper to
  invoice on-time and on-budget


• Manages all projects on-quality, on-time and on-budget


• Run Mon & Thur morning production meetings


• Alert Principal when projects reach 50% & 70% of total
  budget


• Alert Principal when project reach 100% of total budget


• Interfaces with various departments, on a daily basis, to
  move projects forward


• Release project work to development


• Assists in preparing client invoices/proposals/marketing
  communications


• Reviews billing prior to release and helps ensure prompt
  collection of AR


• Maintains
  professional internal and external relationships that meet company core
  values.


• Entry
  of all COGS and Overhead Accounts Payable into Workamajig


• Develop and manage project budgets, track POs, vendor
  invoices and manage client billing


• Work with vendors to procure quotes


• Serve as primary contact for vendors and freelancers


• Selects vendors for all jobs based on quality control,
  budget, timing, etc.


• Issues approved POs to all vendors


• Handles day-to-day activities for respective clients


• Ensures deliverables undergo approval process before being
  presented to client


• Educates clients regarding the timing required for the
  execution of various jobs


• Maintain
  Pure Branding office cleanliness