HR Administrator - Bilingual

JOB SUMMARY:
The Human Resources Administrator provides support in functional areas of the HR Department, which include recruitment, administration and coordination of benefits administration and performance evaluations, and provides translations for employees and in other areas as needed. This position is responsible to support, maintains and enhances the organization's human resources department by planning, coordinating and implementing the human resources policies, programs, and best practices. Maintaining open communication with HR Manager of any potential problems or deadline issues in a timely manner.

SUPERVISORY RESPONSIBILITIES:

• None

DUTIES/RESPONSIBILITIES :
• Provide support to all levels of management on personnel issues and company policies.
• Manages recruitment process, for full cycle of hiring selection, creating and managing internal & external job postings, maintaining recruiting software systems and applicant tracking.
• Coordinate and promote recruitment efforts through Job Fairs, community resources, advertising, and other recruitment activities.
• Develop and maintain relationships with local employment agencies and Career Centers utilizing their services for job postings, Career Fairs, and additional resources.
• Ensure integrity of the ADP database, including data entry, routine reports (anniversary reports, monthly hires, headcount reports, and termination reports) and ad-hoc reports as requested.
• Conduct new employee orientations, reviewing the handbook with special emphasis on key policies, benefits eligibility dates, and required forms needed. Follow up on collecting required documents for data entry into ADP and HRIS Systems.
• Manages the Performance Review process by tracking and following up with managers so reviews and increases are done in a timely manner.
• Maintain the integrity of Ahead’s “Open Door Policy” throughout the workday, allowing all employees access to HR resources, information, and counseling whenever reasonably possible.
• Provide prompt responses to employees and Management regarding HR questions.
• Assist HR Manager and/or managers with “Phase 1” employee translation for investigative complaints, discussions and/or questions.
• Responsible for converting all Ahead employee forms, manuals, and company communications to Spanish, including company-wide announcements.
• Assist in the New Hire and Termination Process by entering and updating ADP and relevant HRIS systems. Scanning and uploading all employee records to their perspective folders on the encrypted drive for HR.
• Manage and promote annual and monthly company activities schedule through the formation and election of committees to include employee recognition programs such as acknowledgments for anniversaries, years of service, and birthdays.
• Provide support to the Safety Committee by assisting with the meeting minutes, safety related messages, and serving on Safety Committee, and Safety Circle, as needed.
• Assist in the coordination and presentation of benefit programs for the annual Open Enrollment, Wellness Fairs, and 401k Program, including direct support to the Spanish-speaking employees for any questions and/or explanation of various benefit programs.
• Help develop positive company morale initiatives by listening to employees and raising concerns to HR Manager, and or VP of Operations.
• Interact daily with employees with day-to-day questions, policies, procedures, compensation, benefits, etc. or by directing them to appropriate solutions.
• Administer and ensure compliance with all federal, state, and local legal requirements by managing Work Authorizations, I-9 recordkeeping, COBRA elections, FMLA. And PFMLA programs.
• Maintain, scan, and upload all personnel documentation to ensure systematic, accurate, and compliant records are maintained while supporting the company’s paperless initiative.
• Responsible for creating & updating Company Bulletin Boards in a creative and professional style, for company communications and community events. Creating new and interesting monthly themes that enhance the “Employee Experience” and promote company morale. This includes: monthly calendar of events, safety highlights, and event flyers.
• Additional duties as assigned.

REQUIRED SKILLS/ABILITIES:

• Bilingual in English & Spanish is required
• Strong knowledge of federal and state labor laws
• Ability to maintain confidentiality is mandatory
• Ability to hit deadlines
• Excellent verbal and written communication skills
• Proficient in MS Office and a willingness to advance skills level
• Excellent electronic communication and functional ability in Outlook
• Ability to multi-task under pressure in a fast-paced environment
• Must possess initiative, energy, and drive and have excellent organizational skills
• Proficient in MS Office and a willingness to advance skills level
• Ability to maintain good working relationships with co-workers and management
• Excellent attention to detail

EDUCATION AND EXPERIENCE:

• A high school diploma required
• Associate's degree in HR Business or related field prefered or an equivalent combination of education & HR experience required
• HR Certification preferred
• Experience with recruiting preferred
• Experience with ADP Time and Attendance preferred