Sales team organizational coordinator

US Gastroenterology Regional Coordinator

Why Patients Need You

Everything we do, every day, is in line with an unwavering commitment to the quality and the delivery of safe and effective products to patients. Our science and risk-based compliant quality culture is flexible, innovative, and customer oriented. Whether you are involved in development, maintenance, compliance or analysis through research programs, your contribution will directly impact patients while supporting a dedicated and innovative team here at Pfizer.

What You Will Achieve

The Pfizer US Specialty Care Gastroenterology Sales Team Organizational Coordinator will coordinate all administrative responsibilities in support of the Inflammation and Immunology Gastroenterology National Sales Team through direction from the Vice President Sales Lead and a team consisting of 3 Regional Business Directors, 24 Area Business managers, and approximately 205 Specialty Care field colleagues.

The Regional Sales Coordinator will also manage progress against high-interest priority projects for the team. The role requires high proficiency and experience in project management and individual accountability for leading projects to completion while adhering to pre-specified timelines and budgets. Collaboration cross-functionally with Specialty Business Stakeholders and coordinators across HQ and US Biopharma Businesses will also be needed.

In addition, the Gastroenterology Regional Coordinator will ensure administrative support through the coordination of meetings (off-site and virtual), generating and maintaining reports, calendar management, and coordination, while executing with precision and promptness. This position will require frequent and enhanced communication ability, attention to detail, proactive planning, problem solving, and self-direction along with the ability to identify opportunities and solve issues impacting overall efficiency and operational effectiveness. Collaboration with the CEP Coordinator, Operations, and other Regional Sales Coordinators will be necessary to support various initiatives across our teams. Occasional cross coverage/support with other teams may be required based on business priorities and needs.

How You Will Achieve It

• Provide strategic and administrative support to the Inflammation and Immunology Gastroenterology Leadership Team in the form of coordination, collaboration, communication, and ownership for a variety of high-level based initiatives.

• Planning and support for internal LT meetings, cross functional meetings, and customer meetings which may include development/distribution of meeting objectives, agendas, and logistical communications. Managing and coordinating internal stakeholder engagement including culture building activities. Coordination of customer/account visits, conferences, and symposium attendance when applicable

• MS Outlook Calendar Management and coordination travel arrangements for RBDs and above.

• MS Teams and PowerPoint proficiency required to support the development of organizational communications and executive presentations.

• Develop and manage key project trackers ensuring accountability and providing updates and closing on actions items.

• Assist LT/Operations with information requests and data compilation. Provide ad-hoc analytics support as needed to support business decisions where applicable.

• Coordinate all aspects of sales engagement for RBDs and collective meetings including POA's, planning meetings, general meetings, team building activities, external stakeholder meetings, and sales team engagement. This includes venue recommendations & selection, AV and catering needs, travel, and coordination support (in partnership with SC Enablement Team and Pfizer Meetings Team).

• Management of key enabling systems supporting Gastroenterology Sales Teams. Report processing including Travel and Expense, requisitions, and POs for the Regional Business Directors. Manage expenses including Concur input, conduct initial quality check of Concur submissions, and audit for compliance PTE Policy via first review.

• Partner with LT, Operations, and Finance to manage budgets and track appropriate reporting.

• Partner with PX on production of staffing reports and updates to organizational charts. Manages communication distribution lists through Outlook and/or Teams. Updates and maintains files/databases accordingly.

• Manage systems coordination for the RBDs and collective team. Included are Pfizer Aligns, ePA3, MS Teams, Ariba, Workday, MS Outlook, MS Excel, vendor credentialing, field rosters, and distribution lists.

• Assist with onboarding of new hires. Included scheduling interviews, assisting with internal transfers, updating OM, new external onboarding request for LAN ID and PFE email accounts, laptop and iPad requestsand shipment. Assist with offboarding of voluntary/and involuntary terminations.

• Assist with the management and execution of brand and national sales team communications as needed.

Qualifications

Must-Have

• Bachelor's Degree preferred; HS Diploma required

• 5+ years of related administrative business experience

• Robust performance history of meeting personal and team goals

• Proven experience implementing projects and process improvements

• Possess a positive, collaborative, and continuous improvement mindset

• Takes initiative and works pro-actively

• Strong business acumen combined with demonstrated flexibility, adaptability and learning agility

• Excellent written and verbal communication skills with an extreme attention to detail

• Ability to navigate internal organization/processes and build productive relationships across the organization

• Possesses high emotional intelligence, sound decision making skills, solid judgment, and overall professional demeanor.

• Strong collaborator with proven ability to represent the Leadership Team manage initiatives, relationships, and partnerships effectively.

Nice-to-Have

• Strong knowledge of Pfizer systems and applications, including Ariba, Pfizer Travel & Expenses, Org Chart, SharePoint, Yammer, Workday, Bravo, Growth Universe, Fuse.

• Experience using applications, such as Concur, Webex, MS Teams, PowerPoint, Excel, Ariba.

• Ability to take direction and project management with minimal oversight

• Motivation to work and grow with a team of highly dedicated professionals

NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS

Travel for meeting and event support

Other Job Details:

• Last Date to Apply: October 24, 2025

The salary for this position ranges from $32.47 to $54.11 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - Remote location.

Relocation assistance may be available based on business needs and/or eligibility.

Sunshine Act

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

EEO & Employment Eligibility

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.

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Administrative