Bookkeeper and Office Manager

Job Description

Job Description

Foundation Management & Pro-Productions, Inc. is a fast-paced event production and charitable foundation management company seeking a detail-oriented and proactive Bookkeeper/Office Manager. This role requires expertise in QuickBooks Online, payroll processing, and office administration while managing multiple tasks efficiently. If you are highly organized, thrive in a dynamic environment, and have a positive, problem-solving attitude, we encourage you to apply!

Key Responsibilities:

1. Bookkeeping & Financial Management

• Manage daily financial transactions, including accounts payable and receivable, expense tracking, and bank reconciliations.
• Maintain accurate financial records using QuickBooks Online, ensuring compliance and accuracy.
• Prepare monthly and annual financial reports for management.
• Process payroll using ADP, Purely, and 401K Trust, ensuring timely and accurate employee payments.
• Assist with budgeting, financial forecasting, and audit/tax preparation.

2. Office Management & Administration

• Oversee daily office operations, maintaining an organized and efficient workspace.
• Oversee inventory management and organizational systems for FMP and its clients.
• Manage office supplies, equipment, and vendor relationships.
• Provide administrative support to leadership, including calendar management, meeting coordination, and event organization.
• Assist with employee onboarding, HR paperwork, and administrative functions as needed.
• Track and manage donations, grants, and fundraising efforts.

3. Client Support

• Assist account managers with client monthly reconciliation needs
• Track and manage select client auction redemption
• Track, manage and schedule select client appearances

4. Event Production Support

• Assist the event production team with administrative tasks such as vendor coordination, budget tracking, and invoicing.
• Ensure that all event-related expenses are properly recorded and stay within budget.

5. Communication & Coordination

• Serve as a primary point of contact for internal and external inquiries, ensuring professional and timely responses.
• Maintain open communication across departments to foster a collaborative work environment.

Skills & Qualifications:

Required Skills & Experience:

• QuickBooks Online Expertise: Must have strong proficiency in managing financial transactions.
• Payroll Processing: Experience using ADP, Purely, or other payroll software for accurate and timely payroll management.
• Strong Organizational Skills: Ability to prioritize multiple tasks, meet deadlines, and maintain a high level of accuracy.
• Positive & Proactive Attitude: A problem-solving mindset with a team-oriented approach.
• Time Management & Multitasking: Ability to work efficiently in a fast-paced, deadline-driven environment.
• Excellent Communication Skills: Strong verbal and written skills for professional correspondence.
• Experience in Event Production or Non-Profit Management (Preferred): Knowledge of event planning or fundraising operations is a plus.

Education & Experience:

• Associate’s or Bachelor’s degree in Accounting, Business Administration, or a related field (preferred).
• 2-3 years of experience in bookkeeping and office management, preferably in a fast-paced industry.
• Prior experience using QuickBooks Online and payroll software is required.

Working Conditions:

• Full-time, in-person role based in Woburn, MA (5 days a week).
• Occasional evening or weekend hours may be required based on event schedules.

Benefits:

• Competitive salary based on experience.
• Health benefits, PTO, 401(k), and additional perks.
• Collaborative and supportive work environment

Company Description

About Foundation Management and Pro Productions
Foundation Management and Pro-Productions is a client centric, marketing and foundation management company known for attention to detail and commitment to providing a smooth and effective synchronization with our clients. We specialize in corporate marketing as well as high profile charities, assisting them with developing and executing comprehensive fundraising, brand and awareness campaigns

Our current client list includes;
Boston Police Foundation, Boston Celtics Shamrock Foundation, the Shawn Thornton Foundation, the Kevin Faulk Foundation, The Greg Hill Foundation, The Last Call Foundation, the MIAA, EchoStor Technologies, Revere Beach Partnership, Heather Abbott Foundation, Caron Treatment Centers, The McCourt Foundation, and the 1st Lt. Derek Hines Soldiers Assistance Fund

Company Description

About Foundation Management and Pro Productions\r\nFoundation Management and Pro-Productions is a client centric, marketing and foundation management company known for attention to detail and commitment to providing a smooth and effective synchronization with our clients. We specialize in corporate marketing as well as high profile charities, assisting them with developing and executing comprehensive fundraising, brand and awareness campaigns\r\n\r\nOur current client list includes;\r\nBoston Police Foundation, Boston Celtics Shamrock Foundation, the Shawn Thornton Foundation, the Kevin Faulk Foundation, The Greg Hill Foundation, The Last Call Foundation, the MIAA, EchoStor Technologies, Revere Beach Partnership, Heather Abbott Foundation, Caron Treatment Centers, The McCourt Foundation, and the 1st Lt. Derek Hines Soldiers Assistance Fund