Program Grants Coordinator (Maine, Massachusetts, Vermont REMOTE)

Description

PROGRAM GRANTS COORDINATOR

You are required to live in Maine, Massachusetts or Vermont to be considered for this role.

Provides structured coordination and operational support for complex state or federally funded health initiatives. Supports PMO-led program execution by maintaining integrated schedules, tracking action items, and reinforcing documentation and reporting workflows across workstreams.


Maintains structured trackers for milestones, deliverables, procurement activities, subrecipient documentation, and reporting deadlines. Organizes and maintains contract files, grant documentation, and compliance records to support audit-ready program implementation.


Coordinates recurring meeting cadences, prepares agendas and briefing materials, documents decisions and action items, and tracks follow-up across internal teams and external partners. Supports technical assistance (TA) activities by coordinating onboarding sessions, maintaining TA request logs, organizing materials, and tracking follow-up actions.


Assists with reporting preparation, documentation reconciliation, and task sequencing during high-volume implementation periods. Contributes to disciplined program governance in compliance-driven environments requiring strong organization, attention to detail, and the ability to manage multiple concurrent priorities.

Up to 25% travel may be required.

Basic Qualifications:

• High school diploma required; Associate’s or Bachelor’s degree in public health, public administration, business administration, health policy, or related field preferred.
• Minimum 3 years of experience providing project coordination, program support, or grants administration support within public-sector, healthcare, or grant-funded environments.
• Experience supporting state or federally funded programs preferred.
• Experience maintaining structured documentation, trackers, and reporting workflows in compliance-driven settings.
• Experience coordinating meetings, maintaining action logs, and supporting cross-functional teams in complex implementation environments.
• Experience supporting training, onboarding, or technical assistance coordination within public-sector or healthcare programs preferred.
• Strong organizational skills and attention to detail, with the ability to manage multiple deadlines in fast-paced, multi-workstream environments.

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Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world's toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO policy.

We will consider for employment qualified applicants with arrest and conviction records.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation, please email [email protected] and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

Read more about workplace discrimination rights or our benefit offerings which are included in the Transparency in (Benefits) Coverage Act.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.

However, we understand that some candidates may require accommodation that involves the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at [email protected]. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is:

$67,063.00 - $114,008.00

Massachusetts Remote Office (MA99)