Senior Medical Office Administrator

Senior Medical Office Administrator

We are hiring a Senior Medical Office Administrator to manage office operations and support both clinicians and clients in a busy healthcare practice. Reporting to the Director of Finance, this role oversees HR, billing, scheduling, and daily office administration. The ideal candidate will be organized, detail-oriented, and experienced in managing medical office functions.

Compensation & Benefits:

• Salary range: $65,000 – $75,000 per year
• Health and dental insurance
• 401(k) retirement plan with quarterly match and discretionary profit-sharing contributions
• Paid time off (PTO) and paid holidays

Key Responsibilities:

• Oversee office operations, including billing, accounts receivable, and HR tasks such as staff credentialing
• Manage scheduling, database systems, and patient intake processes
• Support clinicians and leadership with reporting, administrative tasks, and patient services
• Handle front-desk responsibilities: answering calls, welcoming patients, and maintaining records
• Assist with basic technology support for staff (phones, servers, software)

Requirements:

• Bachelor’s degree
• 5+ years of administrative or office management experience
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
• Knowledge of medical billing and insurance processes
• Ability to work on-site in Needham, MA

Preferred Skills:

• Strong problem-solving skills and attention to detail

Nice To Have:

• Prior experience in a Neuropsychology or Behavioral Health practice is a big plus

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All ProPivotal job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.

ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.