Administrative Assistant

Administrative Assistant

 

Clearance Level: Must be able to obtain an Interim/Active Secret Clearance- Must Be US Citizen to apply

At Aquila Technology, you will see our team’s passion every day, whether we are building a robust, policy-compliant IT system or stress-testing a system to identify gaps and security vulnerabilities. To own the advantage, we ensure our team owns results and gets the work done right the first time by deploying smart, purposeful solutions that work. Aquila is the right people with the right skills driving the right outcomes. We call this the Aquila Advantage.

About the Role:

Aquila is seeking a Administrative Assistant to join our team in supporting one of the country’s premier defense research organizations.

There are a few requirements for the position:

• Must be a U.S Citizen- Authorized to Work in the US - Must have aActive Clearance (Green Cards / Visas DO NOT qualify)
• Willingness to undergo a comprehensive background investigation and maintain a personal security clearance. (Aquila would sponsor you for the security clearance.)
• Must be within 100 miles from Lexington, Massachusetts.

Responsibilities:

• Provide administrative and customer service support to the HR Information Services (HRIS) team and the Workforce Service Center.
• Perform data entry and maintenance in SAP HR system components, supporting key processes such as onboarding, time management, payroll, personnel and benefits administration, organizational management, relocation, and offboarding.
• Provide first tier application support for HRIS self-service web applications
• Assist with basic data reporting/charting and data quality management, including ad hoc and routine data audits in support of HRIS and WSC processes.
• Participate in business systems and process analysis, creation and execution of test scripts related to system enhancements, and maintenance of system and process documentation.
• Assist organization personnel over the telephone, via e-mail, and remote/in-person with the aforementioned areas.
• On a daily basis may interaction with Division, Department, Group, and Organizations representatives as questions and issues as they arise.
• Perform complex employment transactions in SAP while applying associated business process and system integration logic.
• Review and understand HR policies in order to answer questions associated with employment

Required skills:

• Must have excellent customer service and interpersonal skills and be able to perform tasks independently in an active and fast-paced office.
• Must possess initiative, ability to multitask and a high level of attention to detail.
• Must possess a strong sense of responsibility, professionalism, and work cooperatively in a team environment.
• Must possess strong and professional written communication skills.
  
• Candidates must use discretion, tact and good judgment managing sensitive personnel information.
  
• High School diploma is the minimum level of education.
  
• Three (3) years minimum relevant experience.
  
• Strong data entry experience
• Experience spotting data errors and troubleshooting data entry errors
  

Preferred Skills:

• Experience with SAP HR transactions.
• Familiarity with ServiceNow (HR Service Delivery)
• Currently enrolled in an HR Degree program.

Must Have:

• 3 years Administrative support experience
• 3 years Data entry experience
• 3 years Experience generating reports and analyzing data
• 3 years Experience with process maps/workflows to improve efficiencies
• Strong customer service skills and communication
• Strong Verbal and Written Communication
• Time Management
• 3 years Adobe software (Acrobat, InDesign)
• 3 years MS Suite (Excel, ppt)

Nice to Have :

• Bachelor's Degree
• SAP HCM experience (Human Capital Management)
• ServiceNow

Our interview process is designed to let you get to know us as much as for us to get to know you!

You’ll meet with someone from our Recruiting team so we can learn more about you and answer some of your questions.
You’ll meet with the Hiring Manager to learn more about the team, and the role, and get to tell us more about what you’d bring to the team
You’ll meet team members who will be your peers to help you get a feel for a “real day in the life” at Self.
Benefits and Perks:

Aquila team members experience the opportunity to be part of a fast-paced, customer-focused, and technically innovative work environment. Aquila strives to deliver the best of the best in technical services to our customers. Candidates that possess a love for technical challenges, a desire to constantly learn, and the desire to establish themselves as critical players within a team will enjoy calling Aquila Technology home.

Our Perks Include:

• PTO - 15 days (vacation/sick) 10 paid holidays - 6 standard (New Year’s, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas) - 4 floating holidays prorated based on your day of hire
• 1.5 paid days, or 12 hours, for approved volunteer work
• 1 week of paid maternity/paternity LOA after 1 year of Full-time employment
• Tuition & Training Reimbursement - 5K annually for pre-approved, job-related tuition, certification, or professional conferences
• 401K with Fidelity 100% immediate vesting; Plan eligibility begins 90 days following the date of hire. Aquila matches 50 cents on the dollar, up to 6%.
• Cell Phone & Internet Reimbursed up to $150 monthly to cover cell phone, data, and home internet expenses.
• Buy Your Own Device (BYOD) Allowance Reimbursed up to $1500 for the purchase of a qualified technology device. Eligible after 90 days of employment, and benefit renews every three years.

 

Clearance: Interim clearance sufficient to start

                                                        MUST BE US CITIZEN TO APPLY

Work location: Hybrid - This position will be hybrid. It will be 3 days onsite; with the remaining time remote
Interview process: Initial phone screen with hiring manager. If candidate advances to next round, larger interview with technical team

We are an Equal Opportunity Employer