Assistant Project Manager

Job Description

Job Description

Join a Team That Builds Excellence

For over 75 years, Wilkinson has been a trusted leader in commercial and industrial mechanical construction throughout New England. We are seeking a motivated and detail-oriented Assistant Project Manager (APM) to support the successful delivery of mechanical projects from planning through closeout.

This is an excellent opportunity for someone looking to grow their project management career while working alongside experienced leaders, field teams, customers, and subcontractors on challenging and rewarding projects.

What You'll Do

As an Assistant Project Manager, you'll play a key role in keeping projects organized, on schedule, and running efficiently by:

Project Coordination & Administration

• Support the planning, execution, and closeout of commercial and industrial mechanical projects.
• Coordinate activities between field personnel, customers, vendors, subcontractors, and internal departments.
• Process permits and schedule required inspections.
• Maintain project schedules, milestones, and critical deadlines.
• Attend project meetings and document meeting minutes and action items.
• Maintain project files, drawings, specifications, contracts, RFIs, submittals, and correspondence.
• Assist with project startup, turnover, and closeout activities.

Financial & Operational Support

• Track job costs and assist with budget management.
• Process and track change orders, purchase orders, RFIs, and submittals.
• Review and approve weekly field employee timecards.
• Create project closeout documentation and operation manuals.
• Maintain virtual job boards and project records.

Customer & Team Support

• Coordinate travel, lodging, and logistics for project teams.
• Support sales leads and business development efforts.
• Assist with conferences, trade shows, and industry events.
• Support company safety initiatives and project-specific safety requirements.

What We're Looking For

Required Skills

• Strong organizational and time-management abilities.
• Excellent communication and interpersonal skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Ability to work independently while collaborating effectively with a team.

Preferred Experience

• Familiarity with mechanical construction, plumbing, HVAC, piping, or industrial construction.
• Experience with project management software such as Procore, Viewpoint, or similar platforms.
• Understanding of project documentation, scheduling, procurement, and construction processes.
• Basic knowledge of contracts and project financial management.

Education & Experience

• Associate's or Bachelor's degree in Construction Management, Engineering, Business, or a related field preferred.
• Equivalent combination of education and construction/project coordination experience will be considered.
• 1–3 years of experience in project coordination, project administration, estimating, construction management, or a related field preferred.
• Mechanical, piping, plumbing, or industrial construction experience strongly preferred.

Why Join Wilkinson?

At Wilkinson, our Core Values guide everything we do: Teamwork, Safety, Respect, Communication, Customer Satisfaction, Ethics & Integrity, and Personal Responsibility & Accountability.

• Competitive compensation
• Career growth and development opportunities
• Exposure to large-scale commercial and industrial projects
• Collaborative, team-oriented culture
• Long-standing reputation for quality and customer service
• Opportunity to work with experienced industry professionals

If you're ready to build your project management career with a respected industry leader, we'd love to hear from you. Apply today!