Office Manager

About the Role

We are seeking a highly organized, proactive, and hands-on Facilities & Office Operations Manager to oversee the day-to-day operations of our mixed-use workspace. This role blends facilities management, office operations, and administrative support to ensure our environment is functional, organized, and welcoming for employees and visitors.

You'll be the backbone of our physical space - from managing vendors and coordinating maintenance to supporting onboarding and keeping our office running smoothly.

Key ResponsibilitiesFacilities & Space Operations

• Audit the current space and develop a plan to fully organize and optimize industrial, demo, office, and café areas.

• Independently manage daily tasks: maintain common areas, label and stock the kitchen, keep shared spaces clean, hang artwork/signage, move equipment, and troubleshoot minor fixes.

• Oversee package monitoring, mail pickup, and receiving - ensuring all deliveries are tracked and distributed correctly.

• Manage trash and recycling across a mixed-use facility, including coordination of special disposal needs for industrial areas.

• Coordinate weekly lunch ordering for the organization.

• Manage external vendors including security, electrical, and general contractors.

• Serve as primary liaison with building management; navigate maintenance requests and building requirements.

• Make strategic decisions on space utilization and configuration as the company grows.

• Build new systems and routines that ensure long-term functionality, safety, and organization of the space.

Administrative & Team Operations

• Partner with the People team to support new hire onboarding (IT setup, access badges, desk assignments, and Day One readiness).

• Manage office supply procurement, operational spend visibility, and budget tracking.

• Own the vendor management lifecycle: sourcing, contracts, invoicing, and performance oversight.

• Manage reception and front-of-house operations to ensure a smooth visitor experience.

• Handle day-to-day employee requests and ensure office needs are addressed promptly.

• Support team and executive scheduling, travel logistics, and coordination with minimal friction.

• Act as the connective link between the office environment, operations function, and the teams that rely on both.

Required Skills & Qualifications

• Proven experience in office management, facilities coordination, or administrative operations.

• Strong vendor management experience.

• Experience supporting onboarding processes.

• Ability to manage front-desk or reception functions.

• Strong organizational, communication, and multitasking skills.

• Comfort with hands-on tasks in a mixed-use environment (industrial + office).

• Ability to work autonomously and build systems from the ground up.

Job Type & Location

This is a Contract position based out of Watertown, MA.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Watertown,MA.

Application Deadline

This position is anticipated to close on Apr 15, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.