Accounts Payable Associate - 2025

Description

Job responsibilities include:

• Prepares all accounts payable invoices for processing using electronic processing system.
• Matches and verifies invoices with supporting documentation.
• Determines the proper General Ledger account for allocation and the period of recognition.
• Ensures proper approval for all invoices from a department head with budgetary authority.
• Disputes any discrepancies in processing either internally and externally and brings disputes to resolution.
• Reviews all freight invoices. Ensures proper General Ledger account recognition.
• Prepares scheduled and unscheduled checks for authorized signer and processes payments for distribution to vendors via manual checks and online banking (ACH, Wire Transfers, Third Party Checks).
• Reviews all vendors in the accounts payable system periodically for accuracy related to payment terms, remit to addresses, discounts, etc. Updates both the company database and the online banking files with the proper data as required.
• Ensures compliance with IRS regulations by maintaining company database with all vendors that require a W-9.
• Creates the annual work paper for accounts payable and assists in year-end filing requirements and archive organization.
• Assists the Controller with budgeting, internal control creation and audit, and financial analysis.
• Assists the Controller in preparing financial account work papers by providing required AP documentation and paperwork.
• Completes special projects as assigned by VP of Finance and Controller.
• Various other duties as needed to support accounting operations.
• Attends work regularly and reliably.

Requirements

• Coursework in Basic Accounting (high school level)
• Approximately 2 years general accounting experience
• Proficiency with personal computers and basic knowledge of accounting software. Proficiency with MS Office, especially Excel and Outlook (intermediate level)
• Strong interpersonal communication skills including proficient verbal and written communication skills
• Strong attention to detail and accuracy
• Exposure to document control/file management
• Experience working in a team environment
• Literacy in English
• Previous experience performing accounts payable functions is preferred

This is a on site position.

We offer a competitive salary and benefits package, including paid vacation/sick/personal/holidays, 401(k) with company match, excellent medical, dental, vision, life and disability insurance, flexible spending account and more!

CONNECT WITH US! If you meet the qualifications listed above, we invite you to apply.