Administrative Assistant

Job Responsibilities:

• Answer general phone inquiries using a professional and courteous manner. Direct phone inquiries to the appropriate person.
• Reply to general information requests. Greet visitors in a professional and friendly manner. Use MS Office including MS Word, Excel and PowerPoint to prepare reports, memos, and documents. Sort incoming mail, faxes, and courier deliveries for distribution.
• Prepare and send outgoing faxes, mail, and courier parcels.
• Provides full-range of administrative support to include: manages multiple Outlook calendars with expertise; plans and coordinates a variety of meetings and events, such as staff meetings (including recording of action items) and a variety of recurring events with other groups inside and outside when necessary; prepares and edits reports and presentations using Microsoft Office software; organizes and maintains files; coordinates and manages travel arrangements and prepares expense reports; fields incoming telephone calls and replies to routine inquiries; provides project management assistance when necessary; expedites flow of work, and initiates follow-up when necessary, particularly when supervisors are traveling; orders supplies and equipment; cooperates with other administrative assistants in maintaining an efficient workroom; serves as back-up administrative support for any member of the team when necessary.

Skills:

• Min 5+ years’ experience as an Administrative Assistant
• Calendar management (MS Office)
• TEAMS
• PT and E Experience
• CSR Exp
• Prioritize/ Multitask
• Team Environment
• Change Agile (quick on their feet)

Education/Experience:

• High school Diploma