Executive Assistant to the CEO

Job Description

Job Description

Position Overview

Serves as assistant to the CEO and Executive leadership team as needed.

Primary Accountabilities

• Manage and coordinate the CEO’s calendar and schedule. Schedule meetings, appointments and manage travel itineraries.
• Coordinate all correspondence and paperwork generated by the CEO by maintaining an organized filing system of paper and electronic documents
• Open all mail for the CEO’s office and determine disposition or forward to CEO.
• Coordinate executive communications, assist and accommodate visitors and take messages or field/answer questions as appropriate.
• Manage several corporate wide projects and prepare presentations as assigned.
• Assess the urgency and importance of organizational situations and take appropriate action to notify necessary team members for resolution. Needs to engage with many of the team leaders.
• Coordinate information from several sources and prepare a variety of reports required for CEO and Board members (e.g. Marketing Report, etc.)
• Arrange corporate events located at the corporate office and at external venues such as off-site executive meetings, fundraising events or staff events.
• Uphold a strict level of confidentiality. Develop and sustain a high level of professionalism among staff and clientele.
• Assist and act as backup in the following areas:
  • Coordinating agenda for weekly Executive Committee meetings, monthly Directors meetings, and annual Corporators meetings. Assist in tracking items to be presented on an annual basis and ensures they are submitted timely.
  • Assist in preparation of and uploads to Board Portal, all pertinent board meeting information to each board member, ensuring packages are complete, accurate, and timely. Assist in ensuring minutes of all board meetings and records are filed appropriately in the Board portal.
  • Assist in the preparation of new listing of officers and Corporators for bank use; assist in preparation of correspondence to new and retiring board members; and prepare any paperwork required after each meeting.
  • Assist in recording attendance at board and committee meetings, forwarding vouchers to Finance for payments, and preparing documents needed to generate 1099-MISC. forms for each board member at year-end
• Other duties as assigned

Knowledge, Education, Skills and Abilities

• Associate’s Degree required
• Four years of Executive Administration experience reporting directly to senior management required.
• Banking experience highly preferred.
• Advanced skills in Word, Excel, Power Point and Outlook.
• Exceptional interpersonal skills with a friendly and professional demeanor.
• Ability to quickly become familiar with company specific programs and software.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
• Ability to manage diverse projects & tasks simultaneously.
• Exceptional work ethic with the ability to uphold a strict level of confidentiality.

About UniBank

We are UniBank, a team of civic-minded financial professionals and all-around great people working together to enrich people, businesses and municipalities across New England. We don't abide by the doctrine of big, national banks. What we believe is different. What we believe is unique. We believe in our community. And we believe in the people who live here. We believe in committing time and financial support to local nonprofits. We believe in finding innovative solutions for affordable housing, community development and independent business. And yet, we are bankers. We are a mutual bank, owned by its customers, dedicated to local service. We are technology leaders. Since launching our first online payment platform in 2003, we've never stopped delivering the most effective technology to our customers. We are a unique blend of consumer, civic and business banking with more than 150 years of history. We are an exception to the rule.

We are unique. Unique to people. Unique to business. Unique to local government.

We are UniBank. Bank Different. Bank Unique.

This position is not subject to SAFE Act Registration Requirements. Pursuant to the SAFE Act requirements, all applicants for employment who will be engaged in residential loan mortgage originations (as defined by the SAFE Act) must register with the federal registry system and maintain a status in good standing under the SAFE Act requirements.

UniBank is committed to fair, competitive, and market-informed pay for our employees. The estimated salary for this position is $70,000.00 to $85,000.00. Final offer will be determined based on a particular candidate's unique combination of factors such as skills, education, experience and certifications. In addition to those factors, we believe in the importance of pay equity and consider the internal equity of our current employees as part of any final offer. UniBank supports the internal growth and development of our employees and so it is rare to have an initial employment offer at the top of a positions pay grade. As a candidate, you are encouraged to have an open conversation with the hiring team regarding any compensation and benefit related questions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, status as a veteran or as an individual with a disability.

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