Administrative Assistant to the Director of Special Education and Social Emotional Learning

Westford Public Schools

Westford, MA

Administrative Assistant to the Director of Special Education and Social Emotional Learning Location Westford, MA : Job goal: Perform a variety of administrative and secretarial tasks of various degrees of complexity under minimal supervision for the Director of Special Education and Social Emotional Learning. Essential duties: * Work collaboratively with the Director of Special Education and Social Emotional Learning with the daily operation of the department* Welcome all public visitors in a positive, professional and welcoming manner* Assist in the accurate and timely completion of reports* Maintain databases for several programs * Generate purchase orders and track receipts and payments* Maintain the Director's calendar and scheduling of meetings* Interact with and handle inquiries from all level of Central Office staff, school buildings, School Committee and the public* Responsible for assisting in the grant procuring process, tracking Federal and State grants and completing progress updates/final financial reports* Collect and submit timesheets for select personnel * Initiatives and tracks purchase orders for special education supplies and contractors* Collaborates with the Business Office in regards to all grant awards and spending * Assists the Office with all areas of IEP compliance, including maintaining accurate records in Powerschool* Maintains an accurate database of all out of district student placement and spending * Exercise sound judgement in handling confidential and sensitive information Experience/qualifications: * Minimum of two years of college coursework, Associates Degree preferred* Three to five years of strong office support, or other relevant experience* Working knowledge of Microsoft Word, Excel, Google platforms, Munis and Powerschool* Ability to recognize and resolve issues with minimal assistance * Experience with public school environment is preferredPosition type: Full year (12 months)

Posted 2025-08-27

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