Accounts Payable Specialist

Job Description

Job Description

Accounts Payable Specialist – The Procopio Companies

Since the 1950s, The Procopio Companies (TPC) has grown through four generations of family leadership and a deep commitment to place-making. We develop, build, and manage exceptional residential and mixed-use communities across high-growth markets throughout Southern New England and beyond.

We are vertically integrated, our core business lines include:

• Development & Investment: Ground-up multifamily, light retail, hospitality, and value-add repositioning.
• Construction: Preconstruction, estimating, and construction management.
• Property & Asset Management (Bria) :Operating, leasing, and resident experience, making places people are proud to call home.

Our core values shape how we act, partner, and lead:

• We do hard things.
• We take ownership.
• We value relationships.
• We grow or die.

Role Overview

The Accounts Payable Specialist supports the company’s construction, property management, and real estate operations by ensuring the accurate and timely processing of vendor invoices, payments, and expense coding. This role plays a critical part in maintaining financial accuracy, supporting project teams, and upholding strong internal controls. The ideal candidate has hands-on experience with construction-related accounting systems, strong attention to detail, and the ability to thrive in a fast-paced, collaborative environment.

Key Responsibilities

• Review, code, and process invoices for multiple entities across construction, property management, and real estate divisions.
• Prepare weekly payment runs via check, ACH, or wire, ensuring accuracy and timeliness.
• Maintain vendor records, including W-9s, insurance certificates, and lien waivers.
• Reconcile vendor statements and resolve discrepancies or outstanding issues.
• Support month-end close activities, including accruals, reconciliations, and A/P reporting.
• Systems & Process Management
• Utilize Sage Intacct for invoice processing, general ledger coding, and reporting.
• Use Procore for project-related invoice tracking, approvals, and budget alignment.
• Manage workflow automation and document control through TimberScan.
• Assist with system integrations and ensure accurate data flow between accounting platforms.

Administrative & Departmental Support

• Maintain organized electronic and paper filing systems for invoices, payments, and vendor documentation.
• Assist with audit requests and internal reporting needs.
• Collaborate with project managers, site teams, and accounting staff to ensure efficient communication and issue resolution.

Qualifications & Skills

• Bachelor’s degree in accounting, Finance, or Business preferred; equivalent experience will be considered.
• Minimum 3–5 years of accounts payable experience in construction, development, or property management industries.
• Proficiency with Sage Intacct, Procore, and TimberScan required.
• Strong understanding of job costing, lien waivers, and vendor compliance.
• Excellent attention to detail, organizational, and problem-solving skills.
• Ability to manage multiple priorities in a deadline-driven environment.
• Strong interpersonal and communication skills.

Why Join Us / What We Offer

• Comprehensive benefits: medical, vision, and life insurance.
• Paid time off, holidays, and vacation.
• 401(k) with company match, plus tuition reimbursement.
• Opportunity for professional advancement and exposure across functions.
• Participation in project-level investment/equity opportunities.
• A culture grounded in craftsmanship, accountability, relationships, and innovation.

Equal Employment Opportunity Statement

The Procopio Companies is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are made based on qualifications, merit, and business needs. We do not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other protected status under applicable laws.