Part-Time Evening Finance Office Administrator - Trucking and Brokerage

About the Job

Part-Time Evening Finance Office Administrator - Trucking and Brokerage

Position Overview:

We are seeking a detail-oriented Evening Finance Office Administrator to join our trucking and brokerage company. This part-time position will be responsible for managing essential administrative functions related to driver documentation, fuel management, and regulatory compliance.


Key Responsibilities:

• Process and reconcile fuel receipts for accurate record-keeping and reimbursement
• Support basic book-keeping tasks on a day to day basis
• Maintain comprehensive driver files, including licenses, certifications, and medical records
• Monitor expiration dates and ensure timely renewal of driver documentation
• Prepare and assist with IFTA (International Fuel Tax Agreement) reporting
• Manage Highway Use Tax (HUT) documentation and reporting
• Verify driver logs and hours of service compliance
• Process trip-related documentation and paperwork
• Maintain organized filing systems for both digital and physical documents
• Assist with accounts payable/receivable related to fuel expenses
• Support dispatch operations as needed during evening hours
• Coordinate with drivers regarding documentation requirements
• Generate regular compliance reports for management review

Required Qualifications:

• High school diploma or equivalent
• Previous administrative experience, preferably in transportation or logistics
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Office Suite (particularly Excel)
• Experience with data entry and record keeping
• Ability to work independently during evening hours
• Strong communication skills for interacting with drivers and team members

Preferred Qualifications:

• Experience with transportation management software
• Knowledge of DOT regulations and compliance requirements
• Previous experience with IFTA and HUT reporting
• Familiarity with electronic logging devices (ELDs)
• Understanding of trucking industry terminology and operations
• Experience with accounts payable/receivable

Schedule:

• Part-time evening hours (specific hours to be discussed)
• Must be flexible to accommodate industry demands

Working Conditions:

• Office environment
• May require occasional weekend availability for month-end processing

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Ability to lift up to 15 pounds (files, office supplies)

Benefits (If Applicable)

• Competitive hourly rate
• Industry-specific training provided