Executive Assistant to the VP of Student Affairs

Executive Assistant to the VP of Student Affairs

We are seeking a highly organized and proactive Executive Assistant to support the Vice President of Student Affairs at a prestigious Boston university. This role is ideal for a detail-oriented professional who thrives in a dynamic, student-focused environment. With a competitive pay rate of $35 - $40 per hour, you will oversee executive scheduling, coordinate high-level meetings and events, manage sensitive communications, and serve as the primary liaison between the VP and key stakeholders.

Key Responsibilities:

• Executive Scheduling – Manage a complex calendar, prioritize meetings, and resolve conflicts
• Stakeholder Communication – Act as the VP’s first point of contact, handling inquiries professionally
• Travel & Event Coordination – Arrange logistics for domestic and occasional international trips
• Expense & Budget Management – Process reimbursements and manage financial transactions via Workday
• Office Operations – Maintain records, order supplies, and streamline administrative processes

Qualifications & Experience:

• 5+ years of experience as an Executive Assistant to a VP or C-suite leader. Expertise in Google Calendar/Outlook, Google Suite, Microsoft Office, and Workday for expense reporting
• Strong interpersonal skills with the ability to manage urgent requests and shifting priorities while engaging with students, faculty, and parents
• Experience coordinating meetings, booking venues, and handling complex travel arrangements
• Higher Education or Multi-Executive Support Experience is a plus

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ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.