Administrative Associate

Position Summary
Join the cutting-edge Stem Cell and Regenerative Biology Program at Boston Children’s Hospital. We are seeking a highly motivated and organized Administrative Associate to support our program. The Stem Cell and Regenerative Biology Program was launched in 2004 by Leonard Zon, MD and George Q. Daley, MD, PhD. The program’s sole mission is to explore, understand, and translate the promise of stem cells into effective clinical therapies and treatments. Our patients’ health and a future filled with promise are what drive the researchers, faculty and staff of the Stem Cell and Regenerative Biology Program at Boston Children’s Hospital.

What are stem cells? Stem cells are single cells with two unique qualities: they can make endless copies of themselves, and they can mature into a variety of specialized cells. These qualities make stem cells promising tools in medicine, allowing patients to receive needed cells or tissues, or have diseased cells or tissues replaced with healthy ones. Grown in the lab, genetically repaired if needed, and coaxed to become a specific tissue, stem cells allow doctors to patch a scarred heart, reawaken damaged nerves or reboot an immune system incapable of fighting infection. Stem cells are invaluable to scientists in understanding human disease.

This positions serves as a key resource for the program, and will partner closely with the Program Administration Manager, Research Administration Manager, Faculty members, and staff to ensure smooth and efficient operations.

Key Responsibilities

• Provide comprehensive administrative support, including scheduling meetings, booking conference rooms, managing meeting logistics and notes, ordering supplies and catering, maintaining kitchen inventory, and processing invoices and reimbursements.
• Coordinate the program’s social media presence on Instagram, Facebook, and other social media platforms. Maintain and update the program website.
• Coordinates activities and daily operations of a program. Assists in the development of new or revision of program goals and objectives. Prepares or assists in preparation of proposal for funding and/or funding continuation from outside sponsors. Prepares periodic reports and records on program activities, progress, status or other special reports for management or outside agencies.
• Confers with and advises staff and others to provide technical advice, problem solving assistance, answers to questions and program goals; refers to appropriate department person when unable to respond.
• May review applications or other program documents independently or in conjunction with supervisor to determine acceptance or make decisions pertaining to program. May assist in the coordination of recruitment efforts. Assists with written communication and promotional literature. Approve employee timesheets, as needed.

Minimum Qualifications
Education:

• Associates degree or higher

Experience:

• 1 year of relevant experience
• Experience with working in a Mac-based environment with familiarity in macOS and common Apple applications.
• Ability to work onsite 2-3 days. If preferrable, candidate can work 32 hours a week, Tuesday through Friday.
• The ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
• The ability to work with diverse internal and external constituencies.

The posted pay range is Boston Children’s reasonable and good-faith expectation for this pay at the time of posting.

Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.