HR Administrative Assistant

HR Operations & Administrative Support:
Provide direct administrative support to the HR Business Partner and broader HR team supporting Wilmington Support Services.

Maintain and manage HR trackers, documents, and spreadsheets with a high degree of accuracy and organization.

Support onboarding and offboarding processes, including preparation of materials, coordination with internal partners, and tracking key milestones.

Assist in maintaining personnel files and compliance-related documentation, ensuring confidentiality and accuracy.

Partner with IT and Facilities to coordinate workspace setup and ensure new hire readiness.

Budget & Payment Tracking:
Maintain Excel trackers for HR-related budgets across Wilmington Support Services.

Track and reconcile invoices, vouchers, and corporate card expenses tied to HR activities (events, travel, recognition programs, etc.).

Monitor spend against budget and proactively flag discrepancies, risks, or trends.

Partner with Finance and Accounts Payable to ensure timely and accurate processing of invoices and payments.

HR Programs, Events & Engagement:
Support the planning and execution of HR programs, meetings, and events (e.g., onboarding sessions, engagement initiatives, recognition programs).

Assist in preparing presentations, communications, and materials for leadership and team partners.

Coordinate logistics including scheduling, conference room setup, and materials preparation.

Support employee experience initiatives such as Years of Service recognition, new hire spotlights, and other engagement efforts.

Office Coordination & Front Desk Backup:
Serve as a point of contact for HR-related inquiries and direct team partners appropriately.

Provide backup support to the front desk as needed, ensuring a professional, people-first experience for visitors and team partners.

Assist with meeting coordination, conference room scheduling, and general office organization.

Support office supply management and administrative needs for the HR team.

Qualifications

Experience:
3–5 years of experience in an administrative, HR, or coordinator role.
Experience supporting budgets, invoices, or expense tracking strongly preferred.
Proven ability to manage multiple priorities in a fast-paced environment · Strong attention to detail and commitment to accuracy.
Ability to handle sensitive and confidential information with discretion.
Positive, can-do attitude with a focus on customer service and team collaboration.

Education :
High school diploma or equivalent required; associate or bachelor’s degree preferred.

The estimated compensation for this position ranges from $44,000 - $53,000. This range reflects various factors, including but not limited to the applicant's skills, qualifications, and previous work experience. Additionally, geographic differentials may apply based on the location where the position is ultimately filled, which could affect the final compensation. Please note that there is no application deadline for this role, and the recruitment process will continue until the position is filled.

UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws

UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws.
If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to [email protected] or call 800-347-7888 to let us know the nature of your request.
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