Assistant Director, Events

Overview

As a member of the Donor Experience & Engagement team, this position is responsible for implementing a comprehensive and robust portfolio of recognition, stewardship, and cultivation events. Accountable for executing all projects within budget and on time, the Assistant Director will collaborate with Dana-Farber’s faculty and leadership, develop compelling event programs, secure the best value from vendors, identify process efficiencies, collaborate with departments across Dana-Farber, and ensure alignment with policies and standards. This position is responsible for assisting the entire Division with reaching financial goals. Reports to the Associate Director, Events, Donor Experience & Engagement.

This position's work location is fully remote with occasional time on-campus in Brookline, MA. The selected candidate may only work remotely from a New England state (ME, VT, NH, MA, CT, RI).

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Manage a portfolio of high-profile recognition, stewardship, and cultivation events (in-person and virtual):
  • Supervision of event goals, catering, audio/visual, marketing materials, volunteer management, event programming, donor gifts;
  • Lead all event planning meetings and drive discussions to meet event goals;
  • Coordinate briefing materials for the President, Senior Vice President and Chief Philanthropy Officer, senior management, faculty, and Philanthropy staff;
  • Work with vendors to obtain best prices and services;
  • Prepare and monitor budgets for all events in portfolio;
  • Prepare event evaluation, follow-up materials, and reporting as required;
• Participate in the strategic planning process related to new event concepts, and clearly and effectively present these concepts to leadership;
• Build and maintain strong relationships with colleagues, external vendors and all event partners;
• Work with leadership to ensure all unit and Division fundraising goals are accomplished through the execution of each event;
• Create and oversee the implementation of project management tools to aid in successful event planning;
• Seek to innovate and evolve the team’s events capabilities.
• Coordinate event volunteers and works collaboratively with Philanthropy staff, as well as members of Dana-Farber’s senior leadership and other departments.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Strong ability to plan strategically as it relates to stewarding, cultivating, and recognizing major donors and prospects through events; Strong people and project management skills; Sharp attention to detail and ability to review and edit materials; Exceptional organizational skills and ability to assess and correct processes and procedures; Effective in working with wide audiences, including highest level of Dana-Farber constituencies; Strong sense of customer service; Clear commitment to inclusion, diversity, and equity; Mission-driven, desire to help meet the goals of the Division of Philanthropy.

SUPERVISORY RESPONSIBILITIES:

N/A

MINIMUM JOB QUALIFICATIONS:

Bachelor’s degree required plus 4+ years of relevant work experience. Event planning, philanthropy and donor/volunteer management experience preferred .

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

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Pay Transparency Statement

The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications.

For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).

$95,900.00 - $114,600.00