Senior Administrative Assistant

Job Description

*Please note, this is a full-time in-office role based in Oracle's Nashville, TN office.

Oracle Cloud Infrastructure (OCI) delivers mission-critical applications for top tier enterprises around the world. Our cloud offers unmatched hyper-scale, multi-tenant services deployed in more than 50 regions worldwide. OCI is expanding its mission beyond the traditional boundaries of public cloud to include dedicated, hybrid and multi cloud, edge computing, and more.

As an Executive Assistant, you will work across the Data Center Infrastructure organization, specifically supporting Executive leadership in scheduling, travel, action item tracking, coordinating with other leadership and their EAs, and planning virtual and on-site events that include catering and leadership meetings.

We have an immediate need for a driven, detail-oriented, excellent follow-thru Executive Assistant who will work directly with our?Senior Vice President and one or two of his leadership team.

Responsibilities

Job Requirements:?

• Demonstrated strong organizational skills.

• Handles details of a highly confidential and critical nature.

• Fast, resourceful, proactive, and with excellent follow-through.

• Ability to work in a dynamic fast-paced environment with multiple streams of input at the same time (Slack, email, and possibly text), capturing actions and at the same time completing them within an appropriate timeframe.

• Ability to prioritize based on the desires/preferences of the leaders you are supporting and the business.

• Exercises critical judgment within defined procedures and practices to determine appropriate action.

• Able to build a strong network across the organization, useful for getting things done, setting up meetings across multiple executives who have packed schedules.

• Acts with a sense of urgency. Resilient and adaptive and not easily flustered.

• Persistent and a problem solver to accomplish the ask. Able to respond to requests that require a quick turnaround.

• Works on assignments that can be complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.

• Collects and prepares sensitive information for use in discussions and meetings with the organization's staff and external individuals.

• Once established, can work independently, but highly collaborative with Chief of Staff and Business operations, may determine methods and procedures on new assignments.

• Contacts company personnel at all organizational levels to gather information and prepare reports. Creates a broad network of colleagues to draw on for information and support.

• Provide specific administrative/clerical support. This can include detailed schedule & calendar management, expense report and tracking, travel itinerary and booking, procurement of supplies for new hires and new offices, onsite meeting planning including food arrangements, and office space seating assignment planning.

• Spends less than 20% of time providing administrative support to relieve managers and staff of administrative and clerical details, and more than 80% of time on special projects. Projects may include equipment management, training new hires on policies and procedures, project coordination and logistics, documentation and collateral coordination, liaison to Human Resources, and creating administration manuals. May participate in operational task forces. May analyze basic spreadsheet models and track projects.

• Values align with OCI values.

Minimum Qualifications:?

10+ years executive and/or office management experience required.?

Anticipating and solving problems proactively is essential.?

Outlook calendar management is critical.

Proficient in desktop applications such as MS Word, Excel, PowerPoint, email and Slack messaging tools, etc.

BA/BS degree or equivalent.

Disclaimer:

Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.

Range and benefit information provided in this posting are specific to the stated locations only

US: Hiring Range in USD from $27.07 to $54.13 per hour; from: $56,300 to $112,600 per annum. May be eligible for equity.

Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.

Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.

Oracle US offers a comprehensive benefits package which includes the following:

Medical, dental, and vision insurance, including expert medical opinion

Short term disability and long term disability

Life insurance and AD&D

Supplemental life insurance (Employee/Spouse/Child)

Health care and dependent care Flexible Spending Accounts

Pre-tax commuter and parking benefits

401(k) Savings and Investment Plan with company match

Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.

11 paid holidays

Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.

Paid parental leave

Adoption assistance

Employee Stock Purchase Plan

Financial planning and group legal

Voluntary benefits including auto, homeowner and pet insurance

The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.

Career Level - IC1

About Us

Only Oracle brings together the data, infrastructure, applications, and expertise to power everything from industry innovations to life-saving care. And with AI embedded across our products and services, we help customers turn that promise into a better future for all. Discover your potential at a company leading the way in AI and cloud solutions that impact billions of lives.

True innovation starts when everyone is empowered to contribute. That's why we're committed to growing a workforce that promotes opportunities for all with competitive benefits that support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.

We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing [email protected] or by calling 1-888-404-2494 in the United States.

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.