Administrative Assistant
Job Responsibilities:
- Coordinate and schedule meetings, briefings, and conference calls with internal and external stakeholders
- Prepare meeting agendas, take detailed minutes, and track action items for follow up
- Handle sensitive and confidential information, including Personally Identifiable Information (PII), with discretion
- Responsibilities will involve the prioritization, coordination, implementation, and follow through of all administrative workflow within the group, including shopping, timesheet entry, travel, work orders, visit requests, etc
- Experience utilizing various electronic tools, will schedule/coordinate travel, candidate interviews, distinguished visits, meetings, conferences, seminars, etc
- Will provide phone (answering and directing phone calls) and onsite coverage maintaining contact lists
- Will coordinate service needs for office equipment and maintain inventory of office supplies
- Will strive to create a positive and productive work environment and, utilizing self-initiative, create efficiencies of processes and enhanced communications.
Skills:
- 2-4 years’ experience
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Advanced Outlook and calendaring skills
- Advanced PowerPoint skills
- Excellent organizational, time management, and multitasking abilities
- Strong written and verbal communication skills with attention to detail
- Ability to balance and prioritize multiple task items in a very fast paced environment
- Ability to handle sensitive and confidential information, including Personally Identifiable Information (PII), with discretion
- Experience in preparing reports, presentations, and tracking action items
- Strong problem-solving skills with the ability to work independently.
Education/Experience:
- No specific Qualifications is required.
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