Equipment Operations Specialist

Working Location: MASSACHUSETTS, WESTBOROUGH; MINNESOTA, BROOKLYN PARK; PENNSYLVANIA, CENTER VALLEY

Workplace Flexibility: Hybrid

For more than 100 years, Olympus has focused on making people’s lives healthier, safer and more fulfilling. ​​

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Every day, we live by our philosophy, True to Life, by advancing medical technologies and elevating the standard of patient care so people everywhere can fulfill their desires, dreams, and lives.

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Our five Core Values empower us to achieve Our Purpose:

Patient Focus, Integrity, Innovation, Impact and Empathy.

Job Description

Olympus Corporation of the Americas (OCA) distributes a wide range of medical and surgical devices used to diagnose and treat diseases. The OCA Professional Affairs department educates health care providers on the safe and effective on-label use of those products and related clinical topics through Olympus Continuum courses and online educational learning experiences. Additionally, the department supports the equipment operations and onsite needs for independent Third-Party medical education Workshops supported by the Olympus Grants department.

Olympus Grant Workshops are 3rd party medical education programs related to conditions or treatments for which Olympus products are used. The Equipment Operations team is responsible for logistics, staffing and equipment operations for Olympus Grant Workshops in line with all policies and procedures.

This position is responsible for planning, implementing, and execution of all assigned in-kind equipment Grant Workshops. This includes but is not limited to interpreting station objectives, identifying the applicable Olympus equipment based on those objectives, creating equipment lists, course logistics, obtaining onsite support, ensuring successful execution of the Workshop, and ensuring that the Workshops are in line with compliance and legal guidelines.

Job Duties

• Plan, implement, execute, and gather feedback of assigned in-kind product Grant event generally with a focus on smaller, less complex programs.
• Use medical device equipment knowledge in all business units to request and review equipment needed to support educational objectives for 3rd party in-kind product at educational grant event. Continue to expand medical equipment/product knowledge.
• Navigate network of regulations, standards, and compliance requirements to ensure the safety and efficacy of the products needed to support the 3rd party in-kind product grant event.
• Manage planning and execution of approved product Grant event, inclusive of:
  • Following product Grant event processes and procedures to adhere to all deadlines and deliverables.
  • Working collaboratively with the Clinical Education Team, Asset Management, 3rd Party Requestors, Marketing, Sales and OCA Grants to fulfill equipment grant request.
  • Responsible for ensuring accuracy and completeness of Olympus products, models, and non-inventory items ordered for product grant events. Creating and delivering relevant station options.
  • Identifying and requesting Olympus staff needed to support onsite for the product Grant event.
  • Ensuring the assigned onsite support are prepared to compliantly and successfully execute product Grant event and all Olympus products and items are properly inventoried and returned.
  • Managing logistics of product Grant event, including the timing for delivery and pickup of equipment. Ensuring appropriate equipment is shipped.
  • Supporting onsite lead with logistics and equipment management for product grant event. Resolving and documenting all issues that occur.
• Understand and interpret compliance and legal guidelines regarding the product Grant event. Ensure compliance guidelines are communicated and met in the planning and execution of product Grant event. Identify compliance and/or legal risks. Report issues as directed.
• Support in-kind equipment at product grant events as the onsite lead as needed.
• Perform all other related duties as assigned.

Job Qualifications

• Required:
• Associates degree or relevant equivalent experience required.
• External: Minimum of 2 years of experience in a combination of office administration, project coordination, event planning and execution, and operational/analytical/logistics role is required. Minimum of 2 years’ experience working with medical devices.
• Internal: Minimum of 1 year of Olympus experience in marketing, clinical, asset mgmt., or sales role working with medical devices.
• Proven ability to manage multiple projects involving numerous internal and external stakeholders.
• Exceptional organizational and process-management skills with ability to multi-task.
• Skilled with Microsoft Office applications.
• Travel including overnight, weekend, and international travel is required. Approximately 10% of time is spent travelling for internal training and meetings with a potential increased travel schedule during busier seasons.
• Candidate must be comfortable working in a training environment in which human cadavers, live animals, animal tissue and other synthetic tissues are being used in a humane way to support training needs.

Preferred:

• SalesForce.com a plus.

Why join Olympus?

We offer a holistic employee experience supporting personal and professional well-being through meaningful work, equitable offerings, and a connected culture.

Equitable Offerings you can count on:

• Competitive salaries, annual bonus and 401(k)* with company match

• Comprehensive medical, dental, vision coverage effective on start date

• 24/7 Employee Assistance Program

• Free live and on-demand Wellbeing Programs

• Generous Paid Vacation and Sick Time

• Paid Parental Leave and Adoption Assistance*

• 12 Paid Holidays

• On-Site Child Daycare, Café, Fitness Center**

Connected Culture you can embrace:

• Work-life integrated culture that supports an employee centric mindset

• Offers onsite, hybrid and field work environments

• Paid volunteering and charitable donation/match programs

• Employee Resource Groups

• Dedicated Training Resources and Learning & Development Programs

• Paid Educational Assistance

*US Only

**Center Valley, PA and Westborough, MA

Are you ready to be a part of our team?

The anticipated base pay range for this full-time position working at this location is $28.00 - $37.80 / hour, plus potential for annual bonus (subject to plan eligibility and other requirements). Olympus considers a variety of factors when determining actual compensation for this position, including level of experience, working location, and relevant education and certifications.

At Olympus, we are committed to Our Purpose of making people’s lives healthier, safer and more fulfilling. As a global medical technology company, we partner with healthcare professionals to provide best-in-class solutions and services for early detection, diagnosis and minimally invasive treatment, aiming to improve patient outcomes by elevating the standard of care in targeted disease states.

For more than 100 years, Olympus has pursued a goal of contributing to society by producing products designed with the purpose of delivering optimal outcomes for its customers around the world.

Headquartered in Tokyo, Japan, Olympus employs more than 31,000 employees worldwide in nearly 40 countries and regions. Olympus Corporation of the Americas, a wholly owned subsidiary of Olympus Corporation, is headquartered in Center Valley, Pennsylvania, USA, and employs more than 5,200 employees throughout locations in North and South America. For more information, visit .

You Belong at Olympus

We value a workforce that reflects a wide range of perspectives, backgrounds, and experiences. We foster an environment where all employees feel valued, respected, and supported. And we provide employees with equal access to opportunities for growth and development.

Applicants Requesting Accommodations: Olympus is committed to the full inclusion of all qualified individuals. As part of this commitment, Olympus will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact [email protected]. If your disability impairs your ability to email, you may call our HR Compliance Manager at 1-888-Olympus (1-888-659-6787).

Let’s realize your potential, together.

It is the policy of Olympus to extend equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin (including language use restrictions), citizenship status, religious creed (including dress and grooming practices), age, sex (including pregnancy, childbirth, breastfeeding, medical conditions related to pregnancy, childbirth and/or breastfeeding), gender, gender identity and expression, sexual orientation, marital status, disability (physical or mental) and/or a medical condition, genetic information, ancestry, veteran status or service in the uniformed services, and any other characteristic protected by applicable federal, state or local law.

Posting Notes: || United States (US) || Massachusetts (US-MA) || Westborough || Medical Affairs