Administrative Assistant

Job Description

Job Description

Job Title: Administrative Assistant

Location: North Andover

Company: Construction Company

Job Description:

Our client is seeking a proactive and detail-oriented Administrative Assistant to join its team in North Andover. As part of a growing construction company, you will play a pivotal role in supporting daily operations and ensuring the efficient execution of administrative tasks. This position offers an exciting opportunity to be involved in diverse aspects of our business and contribute to the success of our projects.

Key Responsibilities:

Provide administrative support to management and project teams, including scheduling meetings, preparing documents, and managing communications.

Maintain accurate records of project timelines, budgets, and contracts.

Process invoices, expense reports, and other financial documentation in collaboration with the accounting department.

Coordinate with subcontractors, suppliers, and vendors to ensure timely delivery and compliance with project schedules.

Manage office supplies and inventory, ensuring the workspace remains organized and functional.

Assist with creating and maintaining employee and project files, ensuring compliance with company policies and procedures.

Execute data entry tasks, track project status updates, and manage calendars.

Handle incoming calls, emails, and inquiries, directing requests appropriately.

Requirements:

Proven experience as an administrative assistant, ideally in the construction industry or a similar field.

Proficiency with Microsoft Office Suite and construction management software is a plus.

Strong organizational skills with exceptional attention to detail.

Excellent verbal and written communication skills.

Ability to multi-task and adapt to changing priorities in a fast-paced environment.

Professional demeanor and ability to work collaboratively with diverse teams.

If interested and qualified please apply to this listing ASAP, or email Bill.Nichols@roberthalf. Thanks!

• Excellent organizational and time-management skills with strong attention to detail.

• Effective communication skills, both written and verbal, with the ability to explain complex information clearly.

• Ability to handle confidential information with discretion and professionalism.