Entry-Level Payroll Administrator

The Middlesex Corporation is a nationally recognized and award-winning leader in the heavy civil construction industry. Since 1972, the family business founded by Robert W. Pereira has developed an extensive client and project list through its consistent efforts to safely build America’s infrastructure. The Middlesex Corporation specializes in building and reconstructing highways, bridges, marine, rail, and transit facilities through its collaborative team approach and focus on core values.  In addition, Middlesex Asphalt in Central Florida is one of the largest and most productive asphalt plants in the United States with Middlesex Paving earning an equally solid regional presence and reputation.

Position Summary:

The Payroll Administrator is responsible for managing and administering the company's payroll function, ensuring accurate and timely processing while maintaining compliance with all regulations. This role involves reviewing payroll records, processing payments, handling payroll-related compliance issues, and generating reports.

Responsibilities:

• Comply with (and actively promote) all Safety policies and procedures including reporting all accidents, incidents and near misses to ensure adherence to our Number One Core Value – Safety, first in everything we do.
• Review time sheets, work charts, wage computations, and other payroll data to identify and resolve discrepancies.
• Process multi-state weekly payroll, including check printing, reconciliation, and distribution.
• Generate and issue employee paychecks, statements of earnings, and deductions.
• Handle employment verifications, garnishments, IRS levies, and other payroll-related compliance matters.
• Process paperwork for new employees and enter relevant information into the payroll system.
• Prepare and distribute weekly labor reports and other requested reports.
• Manage payroll tax deposits and reconciliations.
• Verify attendance, hours worked, and pay adjustments, ensuring all records are accurately maintained.
• Calculate wages and deductions, entering data into financial reporting software.
• Maintain and update payroll records, including exemptions, transfers, and resignations.

Qualifications:

• 0–2 years of experience in payroll, accounting, administrative support, or a related office environment.
• Experience with Viewpoint software and knowledge of the construction industry, including prevailing wage reporting, is a plus.
• High proficiency in Microsoft Excel, with strong experience in pivot tables, queries, and V-lookups.
• Conversational Spanish skills are a plus.

Necessary Attributes:

• Ability to adapt to different personalities and management styles.
• Strong interpersonal skills and ability to work effectively within a team.
• Ability to manage payroll operations efficiently and accurately.
• Self-starter with excellent verbal and written communication skills.
• Strong analytical skills and attention to detail.
• Dedicated and hardworking with a commitment to success.
• Highly organized with the ability to manage multiple tasks effectively.
• Strong leadership qualities and ability to maintain confidentiality.
• High level of professionalism and integrity in handling payroll responsibilities.

We offer our full-time and eligible part time team members a comprehensive benefits package that’s among the best in our industry. Benefits include medical, dental and vision plans covering eligible team members and dependents, employee assistance programs, life insurance, disability, top-tier 401k with matching, tuition reimbursement, industry leading referral program, and generous paid time off.