Executive / Legal Assistant

Melick & Porter, LLP is a dynamic and respected law firm that has been providing exceptional legal services for over forty years. With offices in Boston, Providence, and throughout New England, we specialize in a broad array of practice areas, including civil litigation, insurance defense, and insurance coverage.

We are seeking an Executive/Legal Assistant with civil litigation experience to provide high level administrative and legal support to multiple attorneys. This full-time role requires a highly organized, flexible, and tech-savvy professional who thrives in a fast-paced legal environment.

Interested applicants should submit a resume to [email protected].

Position Overview:

The ideal candidate will demonstrate strong multitasking abilities, exceptional attention to detail, and the ability to work both independently and as part of a team. The role requires proficiency in Microsoft Office Suite, strong writing and proofreading skills, familiarity with e-filing systems, and the discretion to handle confidential information.

Role Responsibilities:

As an Executive/Legal Assistant, you will support attorneys in a range of civil litigation and administrative tasks. Your duties will include, but are not limited to:

Case Management:

• Manage assigned litigation matters and related tasks to ensure timely completion of case milestones
• Track deadlines and ensure compliance with Massachusetts state and federal court rules

Calendar & Deadline Management:

• Maintain and monitor complex attorney calendars
• Schedule and coordinate meetings, depositions, court appearances, and client appointments
• Proactively communicate upcoming deadlines and scheduling changes

Civil Litigation Support:

• Assist with case management and trial preparation
• Organize and track litigation materials for attorneys, experts, witnesses, and opposing counsel
• Draft, revise, proofread, and properly format legal documents, including motions, notices, pleadings, and memoranda in compliance with court rules
• Prepare and file documents electronically in state and federal courts (including PACER)

Executive & Administrative Support:

• Provide executive-level support to attorneys and firm leadership
• Draft professional correspondence, emails, and internal memoranda
• Coordinate and arrange attorney travel, including booking flights, hotels, transportation, and preparing detailed travel itineraries
• Maintain organized electronic and physical files using document management systems

Communication:

• Serve as a point of contact for clients, medical providers, court clerks, and insurance representatives
• Communicate clearly and professionally with clients and colleagues
• Handle sensitive matters with discretion and confidentiality

Billing & Financial Support:

• Assist with billing tasks and time entry (prior experience preferred but not required)

Required Skills and Experience:

• Education: Bachelor's degree preferred;
• Prior law firm experience preferred;
• Experience: 5+ years of Executive/Legal Assistant experience preferred.

Skills:

• Exceptional attention to detail with the ability to multitask and meet deadlines.
• Strong written and verbal communication skills.
• Organizational skills and time management capabilities.
• Proficiency with office tools such as Word, Excel, and document management platforms.
• Familiar with State and Federal Court filings, including submission of electronic filings.
• Ability to work independently and in a team environment on multiple projects simultaneously.
• A client-friendly, team-oriented attitude and professionalism in all interactions.
• Ability to maintain a high level of confidentiality.
• Flexibility: Willingness to manage additional duties and responsibilities as assigned.

Benefits:

• Competitive salary starting from $75,000-85,000 per year.
• Comprehensive benefits package, including medical, dental, and vision
• 401(k) plan.
• Generous PTO policy, plus 11 paid holidays.
• On-site fitness center and employee community involvement opportunities.
• Professional development assistance

About Melick & Porter, LLP:

Melick & Porter, LLP is a respected trial and appellate law firm providing high-end legal representation across Massachusetts, Connecticut, Rhode Island, and throughout New England. With a team of seasoned attorneys, we are committed to delivering exceptional service to our clients and fostering a collaborative and supportive work environment for our team members.

Melick & Porter, LLP is an Equal Opportunity Employer, committed to diversity and inclusion in the workplace. We do not discriminate against any employee or applicant based on race, creed, color, gender, age, national origin, religion, sexual orientation, gender identity, veteran status, disability, or any other protected category.

Job Type: Full-time
Pay: From $75,000-85,000 per year
Location: Boston, MA 02109
Schedule: Monday to Friday, 8-hour shifts.

If you are an experienced, detail-oriented professional who thrives in a fast-paced legal environment, we encourage you to apply.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person