Temporary Operations Specialist and Production Coordinator

Job Description:

Job Description Summary

The work involved with this position entails assistance in managing and registering 3000+ students in over 400 ensembles each year, communication with 147 faculty members, and the production and management of of the Ensemble Dept Music festival with performance of over 350 recital over 12 days.

There is also a large amount of collaboration with departments throughout Berklee. ie. Academic Affairs, Faculty Development, International Programs, Liberal Arts Dept., the Scholarship Office MP&E, the President's Office and Film scoring, and the Performance Division. This position will also provide coordination for on campus and off campus events related to the Ensemble Department.

Essential Duties and Responsibilities:

• Assist with front desk/ reception duties. Training work study students in the Faculty area

• Help create and maintain system for tracking faculty office hours

• Collaborate with Concert Operations Office Assistant for Ensemble performances and visiting artists arrangements

• Assist with registration during check in week, add/drop, and various special programs

• Provide technological, ensemble room, and concert staging & production support. Including audio set up, video/audio recording efforts for evening performances in ensemble rooms and other on/off campus performance venues.

• Manage logistics for ENS festivals and other large productions

  • Scheduling 350-400 recitals in classroom and concert halls

  • Creating and managing production schedules with faculty and concert operations

  • Coordinating work study schedules to assist with set up and break-down of festival rooms

  • Manage Festival advertising and communications.

  • Coordinating Faculty add-comp stage production assignments and hours

  • Assisting with the reassigning of rooms for displaced classrooms during festival.

  • On call and active 9a-11p during the weeks of the festivals April 21-May 2 (including weekends)

  • Post production coordination and video distribution to all faculty

• Assist with building the ENS Ratings Audition rooms, faculty teams, and rhythm section teams during finals of Fall, Spring, and Summer semesters.

• After Grading Period - Rating upgrades for all students

Work hours: flexible schedule days/evenings with 2 weekends per month, 35 hours per week

Qualifications:

• 2 -4 years experience in office or administrative customer service setting

• Solid experience with Microsoft Office software (Excel, Word, etc.)

• Strong customer service and communication skills

• Solid initiative, flexibility, and collaboration skills

Hiring Range:

The hourly rate for this role is $26 per hour. Please visit the Total Rewards page to learn more about the benefits of working at Berklee.

This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

Diversity, Equity, Inclusion & Equal Employment Opportunity at Berklee:

We support an inclusive workplace where everyone excels based on personal merit, qualifications, experience, ability, and job performance. Berklee affirms that inequality is detrimental to our faculty, staff, students, and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race, color, religion, ancestry, age, national origin, place of birth, gender, sexual orientation, gender identity or expression, disability, genetic information, or status as a member of the armed forces or veteran of the armed forces, or any other category protected by federal, state, or local law.

As part of this commitment, Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Human Resources Team at [email protected] or call 617-747-2375.

*Currently enrolled Berklee students are not permitted to apply for staff or faculty positions.*