Academic Operations Coordinator

Academic Operations Coordinator

The Academic Program Coordinator plays a vital role in supporting an innovative, student-centered learning community designed for first-year undergraduate students. This position combines program operations management with student engagement, focusing on coordinating academic advising logistics, facilitating community activities, and ensuring smooth execution of program events and resources. This is a hybrid position, combining remote and on-site work. The hourly rate for this role ranges from $32.00 to $37.00, depending on experience and education. Occasional early morning, evening, and weekend support for program activities and events is required.

Key Responsibilities

• Coordinate and support academic advising logistics and serve as a resource to students within the program
• Oversee community activities and shared spaces, supporting student wellbeing and their transition to university life
• Promote student participation and leadership in program events and activities
• Manage program operations including budget tracking, purchasing, travel arrangements, recruitment, event planning, communications, and marketing
• Plan and coordinate logistics for the annual field trip (including domestic and international travel), covering transportation, housing, meals, and health and safety compliance
• Maintain program supplies and coordinate purchasing for classes and events
• Develop and manage the program’s web presence and produce marketing materials such as posters and brochures
• Serve as liaison between the program and other organizational departments to facilitate collaboration
• Collaborate with resource development teams to assist in planning and executing donor stewardship and fundraising events

Qualifications

Required :

• High school diploma or equivalent
• Minimum five years of experience in administrative or academic program support roles
• Strong interpersonal, organizational, logistical, and communication skills
• Proficiency with standard office software and social media platforms

Preferred :

• Bachelor’s degree or higher
• Experience supporting a senior leader with a busy calendar
• Proficiency with Concur software

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All ProPivotal job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.

ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.