Events Coordinator

Job Description

Job Description

Description:

The Events Coordinator is a vital member of Fenway Health’s Development team, responsible for the coordination and execution of donor engagement and fundraising events. This includes signature events such as the Fenway Health Gala, Strides for Action, the Friends of Fenway donor appreciation event, and a variety of smaller-scale cultivation and stewardship activities throughout the year.

This position works closely with the broader Development team and collaborates with the Communications and Community Engagement teams to ensure event outreach, messaging, and donor engagement strategies advance Fenway’s fundraising goals. The role requires strong organizational skills, project management experience, and a commitment to delivering inclusive, mission-driven events that inspire meaningful support.

Representative Duties:

Event Planning and Execution

• Assist in planning and execution of a robust calendar of donor-focused events including major fundraisers, donor appreciation events, and smaller cultivation gatherings.
• Assist with event logistics including venue selection, catering, vendor management, permits, registration systems, and day-of-event operations.
• Develop detailed planning documents including production timelines, run-of-show materials, staffing plans, and task assignments.
• Track performance metrics for each event (e.g., revenue, guest experience, year-over-year growth) and provide insights for continuous improvement.

Donor Stewardship and Community Outreach

• Support donor engagement through thoughtful event experiences that align with stewardship and cultivation strategies.
• Conduct targeted outreach to businesses, partners, and individuals to broaden event participation and sponsorship.
• Represent the Development team at local community events and activations that align with fundraising and donor engagement goals.
• Collaborate with the Community Engagement team on outreach that supports fundraising priorities.
• Work with Development colleagues to improve conversion of event participants to annual donors

Communications and Messaging Coordination

• Work with the Communications team to promote events across digital, social, and print channels.
• Help prepare event collateral including invitations, programs, signage, and talking points.
• Support development of post-event thank you messaging and donor recognition materials.
• Ensure that all public-facing communications for Development-led events are brand-aligned, inclusive, and clear.

Administrative and Cross-Functional Support

• Assist in the maintenance of event records, guest lists, and donor data in RENXT and project management platforms like Planner.
• Support budget tracking, expense reconciliation, and vendor invoicing in partnership with Development and Finance colleagues.
• Participate in internal Development team meetings and contribute to planning discussions and campaign strategy.
• Coordinate volunteers or temporary event staff when needed.

Performs other related duties as required

Education & Experience:

• 2–4 years of relevant experience, ideally within a nonprofit development or fundraising context.

Skills & Competencies:

• Excellent project management and organizational skills with the ability to manage multiple events simultaneously.
• Strong interpersonal and written communication skills.
• Proficiency in Microsoft Office Suite; familiarity with RENXT and project management tools is a plus.
• Ability to work collaboratively and with cultural humility across diverse communities and internal teams.

Preferred Qualifications:

• Experience supporting fundraising events, donor stewardship programs, or community engagement initiatives.
• Familiarity with LGBTQIA+ communities and public health issues.
• Bilingual or multilingual skills.

Physical Requirments:

• Ability to sit or stand for extended periods and lift up to 25 lbs independently.
• Occasional evening and weekend work required to support internal events and attend external events
• Local travel within the Greater Boston area may be required; access to reliable transportation preferred.

We offer competitive salaries, and for those who qualify, an excellent benefits package; including comprehensive medical and dental insurance plans, and a retirement plan with employer match. We also provide 12 paid holidays, paid vacation, and more.

LGBTQIA+ identified persons, Black, Indigenous, and other people of color (BIPOC), and individuals from other historically underrepresented communities are strongly encouraged to apply.

This is a union position in a Fenway Health bargaining unit represented by 1199 SEIU United Healthcare Workers East.