Administrative Assistant
Skills:
supporting leadership or executive-level teams, MS Office: Outlook, Word, Excel, PowerPoint Contract Duration:
Start Date: 11/03/2025
End Date: 06/30/2026
Work Schedule:
In-office | Monday – Friday | 9:00 AM – 5:00 PM EST (7.5 hours/day)
Pay Rate:
$19.73 per hour (W2) + Sick Leave Benefits
Our Mission:
Deliver technology leadership that enhances public service quality and strengthens communities across the Commonwealth.
Position Overview
We are seeking a highly organized and proactive Administrative Assistant to support three executive leaders — the Chief Engagement Officer , Chief Data Officer , and Assistant Secretary of Strategy & Planning — while providing essential reception coverage for our Boston office.
The ideal candidate will be an experienced administrative professional with excellent communication skills, strong attention to detail, and the ability to manage shifting priorities in a fast-paced, high-visibility environment.
All job offers are contingent upon successful completion of a CORI background check , security fingerprinting , and security compliance training .
Key Responsibilities
Provide centralized executive administrative support for three senior leaders
Serve as receptionist: greet visitors, manage calls, distribute mail, and coordinate facility requests
Manage complex calendars, recurring meetings, logistics, and cross-agency engagements
Coordinate travel arrangements, expense reports, and procurement paperwork
Maintain shared drives and digital documentation ensuring organization and version control
Record meeting minutes and assist with project tracking for strategic initiatives
Prepare briefings, presentation materials, and written communications for stakeholders
Support hiring and onboarding activities for the Data Office
Preferred Qualifications
2+ years of experience supporting leadership or executive-level teams
Excellent written and verbal communication skills
Ability to multitask and prioritize workload effectively under deadlines
Strong skills in MS Office: Outlook, Word, Excel, PowerPoint
Ability to work independently while maintaining strong teamwork skills
High level of discretion when handling confidential information
Friendly, professional, and service-oriented approach in a collaborative environment
Experience managing complex calendars and events a plus
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