Director of Finance and Administration

This leader will oversee all financial and accounting functions while ensuring that strategies, systems, and processes drive disciplined execution of the mission. As a key member of the senior leadership team, they will help translate vision into action, align priorities across departments, and foster a culture of accountability and measurable results. Acting as a steady, unifying presence, this individual will strengthen operational discipline, enhance cross-functional collaboration, and position the organization for long-term sustainability.

The Director of Finance and Administration emphasizes clarity, accountability, and alignment- ensuring that every team member understands their role in achieving organizational goals. They foster a culture of trust and continuous improvement, balancing disciplined execution with the development of people and future leaders.

Essential Functions:
Financial Planning
* Serves as a key member of the senior leadership team, contributing to strategy, organizational decision-making, and cross-functional accountability.
* Provides financial leadership and guidance to the CEO, Board of Directors, and leadership team on issues such as alliances, new programs, regulatory changes, and long-term sustainability.
* Develops long-term financial strategies, including real estate and development, in partnership with department heads, for CEO and Board review.
* Produces timely and accurate financial analysis and reporting to inform decisions; meets regularly with department heads to reinforce priorities, share results, and align on execution.
* Designs and implements disciplined financial systems, policies, and processes that support efficient, compliant operations and drive accountability.
* Manages relationships with banks and financial institutions, ensures compliance with loan covenants, and strengthens cash flow and liquidity.
* Oversees cash flow projections, capital planning, and investment of funds.
* Partners with Construction and Homeowner Services on mortgages, pricing, and condo budgets; oversees mortgage origination, servicing, and resale.
* Collaborates with Real Estate Development to negotiate and secure project financing.
* Maintains integrity of all accounting systems and data, including General Ledger, chart of accounts, Fixed Assets, and Inventory.
* Ensures compliance with all financial regulations, contracts, and agreements.

Financial Management
* Oversees all accounting operations, including month-end and year-end close, financial reporting, audits, and tax filings.
* Provides monthly, quarterly, and annual financial statements and reports to CEO, Board, and leadership team.
* Prepares and manages operating and capital budgets and forecasts.
* Advises leadership on contracts, investments, and financial risk.
* Develops project pro formas and cash flow models integrating construction costs, funding sources, and variances.
* Prepares construction cost analysis and reporting for CEO and Director of Construction.
* Produces financial statements for the ReStore.
* Works with Development staff on grants, compliance, and reporting; reconciles Development financials with QuickBooks and Little Green Light.
* Provides financial expertise for grant applications (e.g., FHLBB, MA Empower).
* Establishes and manages corporate insurance policies.
* Trains and equips managers on financial processes, systems, and best practices to strengthen ownership and accountability across the organization.

Collaboration with Human Resources
* Oversees payroll in partnership with HR/Operations staff.
* Participates in benefit plan review and vendor selection.
* Supports HR/Operations in workers’ comp audits and compensation/benefits strategies that attract and retain talent.

Leadership & Management (All Managers)
* Models mission, vision, and values; sets department goals aligned with organizational objectives.
* Owns accountability for Finance team performance, KPIs, and priorities.
* Designs and implements systems and processes that improve execution and results.
* Coaches, develops, and manages staff, building a culture of discipline, ownership, and continuous improvement.
* Hires and retains strong team members, ensuring alignment with organizational needs.
* Communicates effectively with staff, leadership, and Board.
* Leads special projects and cross-functional initiatives that strengthen organizational performance.

Supervisory Responsibilities
* Oversees all Finance staff, developing a high-performing, accountable team aligned with organizational goals and priorities.
* Establishes clear expectations and follows through with consistent accountability and feedback.
* Builds team health by fostering trust, open communication, and alignment around shared priorities.
* Ensures team members have the resources, tools, and support needed to succeed.
* Develops future leaders by providing coaching, mentoring, and growth opportunities.

Qualifications:
* Minimum eight years’ experience in finance with at least five years of progressive management experience.
* Experience in construction and/or real estate development strongly preferred.
* Experience in nonprofit accounting strongly preferred, including experience with public funding compliance.
* Bachelor’s degree in business administration, accounting, or finance; master’s degree preferred.
* Thorough knowledge of how to use accounting systems to maximize efficiency and effective support of the organization’s operations.
* Experience in creating or updating financial systems and processes.
* Commitment to educating and collaborating with other staff.
* Demonstrated track record of building strong relationships with financial institutions.
* Excellent verbal and written communication skills.
* Excellent analytical and organizational skills.
* Strong ability to align vision and execution, manage competing priorities, and foster cross-functional accountability.
* Proven experience developing and implementing administrative systems, processes, and SOPs across multiple departments.
* Experience managing cross-functional teams or projects requiring coordination between Finance, HR, Operations, and Program staff.
* Demonstrated ability to explain complex financial and administrative issues in clear, accessible language to staff, leadership, and board members.
* Background in compensation administration, pay equity, or HR/Finance collaboration on salary benchmarking and internal equity.
* Strong change management skills, with a track record of building organizational alignment and buy-in for new systems or processes.

Success in This Role Looks Like:
* The organization’s financial systems, processes, and reporting are reliable, disciplined, transparent, and drive confident decision-making.
* The Finance team is accountable, aligned, and consistently delivers results that support organizational priorities.
* Cross-functional collaboration is strong, with clear priorities, shared goals, and measurable outcomes.
* Leadership decisions are grounded in accurate financial insight and executed with operational discipline.
* The organization is positioned for long-term sustainability, with strong financial health and a culture of accountability at every level.

Salary range for this position is $120,000-$140,000 annually.

Please contact Rebecca Paquette (401-741-4265 / [email protected]) or Kristen Rose ([email protected] / 617-512-2217) with your thoughts and recommendations

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