Irrigation & Lighting Operations Coordinator

Irrigation & Lighting Operations Coordinator

Parterre Irrigation & Lighting Division

Seasonal Position | March 15 – December 15

$27/hour (approx., commensurate with experience)

Parterre Irrigation & Lighting is seeking a detail-oriented and highly organized Operations Coordinator to support the day-to-day administrative and operational needs of our Irrigation & Lighting division. This role is designed to reduce the administrative burden on the Director of Irrigation & Lighting by owning system-based tasks, workflow coordination, and operational support—allowing field leadership to stay focused on technical execution, client service, and team management.

The Operations Coordinator plays a critical behind-the-scenes role in keeping the division running smoothly. While this position does not manage crews directly, it works closely with the Director, Field Managers, and field teams to ensure accurate information flow, timely approvals, and well-maintained systems. Over time, this role may grow to include proposal preparation and broader organizational administrative support as capacity allows.

Why Join Us?

• Supportive, team-oriented work environment where your skills and ideas are valued
• Competitive salary based on experience, with potential for performance-based bonuses
• Health, dental, and vision insurance to support your well-being
• Comprehensive training and professional development opportunities
• Reimbursement for educational advancement

Your Role:

Division Operations & Administrative Support

• Provide day-to-day operational and administrative support to the Director of Irrigation & Lighting.
• Maintain and update the Aspire schedule board, including moving tickets, adjusting schedules, and tracking job progress.
• Review and approve daily time entries for Irrigation & Lighting staff.
• Process receipts, expense documentation, and job-related paperwork specific to the division.
• Ensure job notes, documentation, and records are accurate and up to date in Aspire.

Aspire System Coordination

• Serve as the primary administrative user of Aspire for the Irrigation & Lighting division.
• Input, organize, and manage information received from the Director and field crews.
• Support job setup, internal tracking, and job closeout processes.
• Assist with reporting related to production, time, and job status.

Proposal & Job Support (Growth Opportunity)

• Assist with proposal preparation using information and direction provided by the Director and field teams.
• Compile scope details, quantities, and supporting documentation for estimates.
• Maintain organized records of proposals, approvals, and associated documentation.

Communication & Coordination

• Act as a communication bridge between the Director, field teams, and administrative staff.
• Support clear and consistent communication with team members, including those for whom Brazilian Portuguese is a preferred language.
• Help resolve day-to-day logistical issues related to scheduling, time tracking, and documentation.

Additional Administrative Support

• Take on broader organizational administrative tasks as time permits and as business needs require.
• Support seasonal workload surges or cross-department initiatives when needed.

What We're Looking For:

• Strong organizational skills and attention to detail.
• Comfort working in a fast-paced, operations-driven environment.
• Experience with scheduling, time tracking, or operational coordination preferred.
• Familiarity with Aspire or similar field service / project management software is a strong plus.
• Ability to manage multiple priorities and adapt to changing daily needs.
• Ability to speak Brazilian Portuguese is strongly preferred.
• Clear written and verbal communication skills in English.

Position Details

• Season: March 15 – December 15
• Compensation: Approximately $27/hour, commensurate with experience
• Location: Based out of Parterre’s North Billerica office with close coordination with field teams
• Reports to: Director of Irrigation & Lighting

Why This Role Matters

This position is essential to the efficiency and scalability of the Irrigation & Lighting division. By owning administrative workflows and system coordination, the Operations Coordinator allows field leadership to focus on quality, safety, and client satisfaction—while creating a strong foundation for future growth and expanded responsibility.