Office and Payroll Administrator

Join a dynamic and growing company specializing in landscaping, construction, and snow management. As an Office and Payroll Administrator, you will play a key role in ensuring smooth daily operations and supporting both office and field teams. This position offers the opportunity to work in a fast-paced, collaborative environment where attention to detail and organizational skills are highly valued. If you are looking for a role that combines administrative responsibilities with payroll support and offers the chance to make a meaningful impact, this is the position for you.

Responsibilities

• Provide comprehensive administrative support to management and office staff
• Answer phones, manage emails, and serve as a point of contact for employees and vendors
• Oversee office supply inventory and place orders as needed
• Assist with general office operations, including equipment and facility maintenance coordination
• Manage deliveries and greet visitors
• Maintain organized filing systems for employee, project, and compliance records
• Track employee certifications, licenses, and required documentation
• Support technology needs, including system logins, mobile devices, and basic device tracking
• Assist with company communications, announcements, and internal notices
• Provide payroll support, including time entry, verification, and corrections for hourly and salaried employees
• Assist with employee records management, onboarding, and offboarding processes
• Track paid time off, sick time, and seasonal employee hours
• Assist with administration of Auto and General Liability claims
• Coordinate DOT appointments, driver’s licenses, medical cards, and required certifications
• Manage fuel cards and coordinate fuel pump access
• Perform other administrative and payroll-related duties as assigned

Qualifications

• High school diploma or equivalent; additional education or certification preferred
• 1–3 years of experience in office administration or payroll support
• Experience with hourly labor and timekeeping systems
• Proficiency in Microsoft Office (Excel, Word, Outlook, etc.)
• Strong attention to detail and organizational skills
• Ability to handle confidential employee information
• Bilingual (English/Spanish) preferred
• Experience in landscaping, construction, or snow management industries is a plus
• Familiarity with payroll systems and knowledge of overtime rules, prevailing wage, or certified payroll is an asset
• Experience supporting seasonal or high-volume payroll cycles is beneficial
• Excellent communication skills with both office staff and field crews
• Ability to work effectively in a fast-paced, deadline-driven environment
• Strong problem-solving skills and adaptability during peak seasons
• Professional, team-oriented attitude

Compensation

Salary Range: $48,000 - $58,000 based on experience and qualifications.

Benefits

• Health insurance
• Paid time off
• Paid holidays
• Retirement plan
• Opportunity for growth within the company