Director, Central Processing Services

Position: Director, Central Processing

Schedule: Full Time, 40 hours, Days

POSITION SUMMARY:

The Central Processing Director maintains oversight of sterilization and high level disinfection practices occurring within the CPD department and satellite reprocessing locations. Serves as the subject matter expert in sterilization/high level disinfection, guiding the Medical Center to ensure all processes are compliant with State, Federal, JCAHO, AAMI, AORN, CDC and CMS laws or/or regulations. The Director works with area managers to assess sterilization and high level disinfection needs on a per unit basis. The Director will provide sterilization materials, machinery (if necessary), and staff to perform the processes. The Director is responsible for providing leadership and direction in accordance with organizational and departmental philosophy and goals. The Director prepares yearly capital, expense, and personnel budgets for the central processing department and satellite reprocessing locations.

ESSENTIAL RESPONSIBILITIES / DUTIES:

Human Resource Management : Accountable for the coordination and evaluation of unit personnel in accordance with hospital and Nursing Division personnel policies.

1.1 Functions as positive role model for staff by adhering to hospital and departmental policies and procedures.

1.2 Interviews, hires, disciplines, and terminates employees.

1.3 Oversees the structured orientation program for all new personnel. Reviews the completed checklist with employee, educator and preceptor to ensure the employee is competent prior to independent practice.

1.4 Completes ongoing evaluation during the probationary period. Discusses strengths and weaknesses with employee. Confers with Human Resources in instances when probationary period may need extension.

1.5 Maintains any records of discussions held during counseling sessions. Documents any warnings given, whether oral or written. Forwards documentation to Labor Relations and/or Human Resources.

1.6 Demonstrates creativity in problem solving. Demonstrates initiative and self-motivation to follow through on all responsibilities in a timely manner.

1.7 Utilizes available resources, is responsible for assessment, planning, development and implementation of programs designed to enhance the professional development of the staff.

1.8 Maintains current personnel records and documentation related to professional and clinical practice of the staff.

1.9 Routinely evaluates and reviews staff performance and discusses and documents individual performance annually. Discusses and establishes improvements and/or goals for the coming year.

1.10 Executes established payroll procedures, including time and payroll adjustments utilizing union contract principles and Kronos timekeeping system. Resolves employee payroll issues.

1.11 Utilizes effective communication and is, available and accessible to staff to ensure efficient and effective operations of the department. Assists in the development of subordinates through training and delegation.

1.12 Delegates authority and accountability to facilitate decentralized management.

1.13 Promotes the growth and development of supervisors’ leadership skills through delegation of specific tasks and projects.

1.14 Accountable for unit staffing levels, staff schedules, and utilization of Kronos and union principles to ensure efficient CPD throughput

1.15 Upholds all elements of workforce needs pursuant to current Union Contract.

1.16 Creates and maintains a unit leadership coverage plan.

Central Processing Flow Management : Accountable for the coordination and evaluation of the practices for the Central Processing in accordance with the Boston Medical Center Policies/Procedures, AAMI, JCAHO and AORN recommendations and standards.

2.1 Assesses the flow of patient/surgeon case needs for the Boston Medical Center Central Processing Department to meet the daily patient/surgeon case needs. Also assess the flow and meets the needs of the satellite reprocessing locations.

2.2 Holds staff accountable for the implementation of standards to comply with regulatory agency requirements, policies/procedures.

2.3 On an ongoing basis, monitors and evaluates the overall department Documentation review

• Assessing practice

• Monitoring staff activities on the unit

• Implementation and revisions of standards, including IFUs, as appropriate

2.4 Acts as the subject matter expert in Infection Control, sterilization standards and standards of practice for decontamination, reprocessing and sterilization functions.

2.5 Oversees a process to provide training and documentation of annual competency in areas of high level disinfection.

2.6 Maintains effective communication method for disseminating information ng( new policies and procedures etc).to the leadership team and employees

2.7 Establishes and maintains effective lines of communication with other disciplines, ancillary personnel and physicians.

2.8 Compiles and reports all required QA/QC processes for Boston Medical Center-assigned areas of responsibility and presents at the Infection Control meeting and other meetings as requested.

2.9 Complies with JCAHO, AAMI, AORN, CDC, OSHA agency recommendations and standards for practice.

3.0 Supervision of CPD inventory including instrumentation and physical plant, along with processes for repair, reordering, organization, and storage.

Fiscal Responsibility : Accountable for coordinating and justifying the daily operational supply needs and monthly budget reports.

3.1 Plans, develops and monitors unit budget. Is accountable for personnel, supply and capital expenditures. (Accountability for Operating Room personnel budget is excluded).

3.2 Investigates, justifies and reports budget variances within established deadlines.

3.3 Researches and submits written justification for additional budgetary requests.

3.4 Develops staff knowledge in aspects of fiscal management to assist with the efficient use of supplies and equipment.

3.5 Collaborates with business stakeholders to construct and maintain any required contracts (service, purchases, subscriptions, programming and preventative maintenance) as needed.

Safety Goals Responsibility : Assures a safe and healthy work environment for employees. Responsible for ensuring the maintenance of department specific safety standards including the completion of both the hospital-wide and department specific safety training.

4.1 Updates department specific safety policies based on Joint Commission standards and any other regulatory agency standards.

4.2 Oversees a process that assures all equipment operational procedures are written and employees have signed off that they have been trained properly on the use of such tools and equipment. Assures all annual training of employees is completed, documented and filed.

4.3 Participates in the development and/or implementation of safety education for all department employees.

4.4 Ensures that all department employees are compliant with mandatory education programs on equipment, emergency evacuation, and other department specific training.

4.5 This is listed above.

4.6 Completes/reviews employee incident reports and risk reports (RL’s).Follows up and makes any necessary adjustments in the department

Compliance

5.1 End accountability for compliance including Central Processing Department, internal BMC clinics, and satellite CPD

processing areas including equipment storage, processing equipment, IFU guidelines, and staff education.

Maintains quality reports and, and dashboards in collaboration with

Compliance and Infection Prevention

5.2 Responsible to ensure staff r adhere to established departmental standards of practice,

infection control, AAMI, and Joint Commission standards, as well as all BMC policies and procedures.

Stakeholder Operations Responsibility : Promotes the achievement of Surgical Division goals and objectives.

6.1 Participates in required committees and attends departmental meetings, serves on all Nursing, Surgical Services, Infection Control and Materials Management committees.

6.2 Recommends, interprets and supports administrative policies and procedures.

6.3 Responds rapidly in emergency situations, and effectively utilizes accepted management principles, in accordance with hospital policies and procedures.

6.4 Promotes harmonious relationships and positive interactions among members of the healthcare team.

6.5 Participates in and contributes to uniform quality assessment and improvement programs, established for the division.

6.6 Develops and updates all department specific policies and procedures.

6.7 Supports the advancement of IAHCCSMM and CRCST within the department, hospital and community by promoting staff involvement in professional activities.

5.8 Meets regularly with nursing leadership in all clinical oversight areas

5.9 Consistently meets with members of medical staff, including surgeons, for quality improvement projects, service recovery, and constructive feedback opportunities.

6.0 Routinely works with Service Line Coordinators on elements of surgical flow, case cart construction, instrumentation needs, new product review, and loaner tray requirements.

Professional Development responsibility : Accountable for ongoing self-development in management and clinical skills. Responsible for maintaining current industry standards and standards of practice.

7.1 Establishes professional and unit goals and objectives and implements a plan to achieve these goals.

7.2 Attends required in-service educational programs.

7.3 Maintains service-specific certification as requires (i.e., CRCST).

7.4 Participates in annual evaluation, identifying areas of accomplishment and areas requiring further development.

Customer Service : Develops, promotes and maintains a department specific customer service responsiveness philosophy.

8.1 Maintains good customer relations to ensure that customer requirements are met or exceeded by the Central Processing and Central Equipment Department.

8.2 Works in conjunction with the Clinical Director of the Operating Rooms to discuss OR/CPD processes and improvement initiatives.

8.3 Ensures that every effort is made to resolve customer complaints immediately or with 24 hours.

8.4 Educates staff on customer requirements and ensures training on customer relations.

Other Duties:

9.1 Utilizes hospital’s cultural beliefs as the basis for decision making and to support the hospital’s mission and goals.

9.2 Follows established hospital infection control and safety procedures.

9.3 Performs other duties as assigned.

EDUCATION:

Bachelor's degree preferred. High School Diploma/GED required.

CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED :

Must have or obtain within 90 days of hire a certification as a Certified Registered Central Sterile Technician (CRCST) by the International Association for Central Sterile Healthcare Materiel Management (IAHCSMM), or, as a Central Sterile Professional Department Technician (CSPDT) by the American Society of Healthcare Central Sterile Professionals (ASHCSP). Certification as a Certified in Healthcare Leadership (CHL) supervisor/ manager is a plus. Certifications need to be maintained by obtaining the required CEU’s each year through the certifying agency.

EXPERIENCE:

Must have at least 7 years of current experience working in a Central Processing Sterilization or Operating Room environment.

KNOWLEDGE AND SKILLS:

• Thorough knowledge of decontamination and sterilization and high level disinfection techniques and procedures, infection control and work flow principles and requirements, and equipment and supply inventory protocols.

• Complete knowledge of clinical operations, hospital mission and goals and human resources policies and procedures.

• Advanced English oral and written communication skills

• Excellent organizational skills, including ability to multi-task, delegate appropriately and meet deadlines.

• Strong interpersonal skills with the ability to provide direction and development to employees by coaching, identifying training needs, assigning progressively challenging projects, and assisting in career development planning.

• Ability to analyze and solve problems in a systematic, logical, and timely manner.

• Ability to adapt to changes in daily routine.

• Develops personal knowledge of unit-specific technology platforms (Cencitrac, Kronos, One Source, Torq).

• Basic computer proficiency inclusive of ability to enter and access data/information. Proficiency with Microsoft Office including Word, Excel and Outlook and web browsers.

Equal Opportunity Employer/Disabled/Veterans

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