OFFICE MANAGER / EXECUTIVE ASSISTANT
- Serve as the first point of contact by welcoming visitors, maintaining office organization, and supporting facilities needs.
- Manage and coordinate with vendors.
- Oversee office operations including supplies, vendor management, invoice/PO tracking, maintenance coordination, and workspace assignments.
- Support HR and operations with onboarding, event planning and other ad hoc tasks.
- Provide overall administrative support to multiple executives, including travel coordination and calendar management.
- Provide executive support by managing calendars for senior leaders.
- Coordinate monthly events for team building, milestone celebrations, welcoming new employees, etc.
- Assist Director of Finance in purchasing, reconciling invoices, fill out payments request with proper coding.
- Work closely and effectively with the executives to keep them informed of upcoming commitments and responsibilities, following up appropriately.
- Liaise with clients when necessary.
- Maintain an efficient business environment.
- Bachelor’s Degree.
- At least 5 years of relevant experience and an Office Manager and experience supporting Executives.
- Must have some experience in the health and life sciences space.
- Demonstrated flexibility and professional maturity to readily understand priorities and anticipate needs.
- Ability to manage conflicting priorities and deliver on the most critical assignments on time and within budget.
- Must have a positive can do attitude, be a consummate team player, and also work well independently with minimal supervision.
- Must be highly proficient in Microsoft Office including Word, Outlook, Excel, and PowerPoint, along with experience setting up systems and databases.
- Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi-task.
- A willingness to perform a wide range of tasks including working with confidential information.
- $95-$100k
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