Project Coordinator / Estimator

Job Description

Job Description

Project Coordinator / Estimator – Lead Mechanical Services Operations Job Overview

• Company: Beacon Mechanical Services.

• Salary/Pay Rate: $65,000 - $75,000 per year, based on experience (Plus performance incentives).

• Location: Stoughton, MA (Field + Office Hybrid).

• Job/Employment Type: Full Time.

• Mandatory Licenses & Certifications: Valid Driver's License.

You will serve as the central operational link between business development and field execution, driving the success of our Mechanical Division. This hands-on role empowers you to take projects from initial concept through final closeout, ensuring every job is properly scoped and efficiently scheduled. Your expertise will directly impact our ability to scale operations while maintaining the high standards of reliability our clients expect.

• Translate field notes and site visits into comprehensive scopes of work to ensure project clarity.

• Develop detailed estimates and proposals in direct coordination with leadership and key vendors.

• Manage the full proposal lifecycle, including submission, tracking, and proactive customer follow-up.

• Synchronize efforts across internal divisions—including Electrical and Fire Life Safety—for multi-trade projects.

• Optimize field efficiency by pre-staging job records and assigning crews based on geography and priority.

• Verify that all materials, vendors, and internal resources are fully prepared prior to technician dispatch.

• Captured additional work opportunities and change conditions during job closeout to maximize project value.

• 3+ years of experience in construction, mechanical services, or project coordination.

• Proven ability to manage multiple complex projects simultaneously in a fast-paced environment.

• Strong mechanical estimating, scheduling, or service coordination background.

• Exceptional organizational skills with a high degree of attention to detail.

• Excellent communication and follow-up skills to bridge the gap between field teams and customers.

• Valid driver's license for travel to customer sites as needed.

• Experience in plumbing, HVAC, or mechanical service environments.

• Familiarity with service platforms such as FieldPulse, ServiceTitan, or ServiceChannel.

• Proficiency in reviewing and interpreting architectural diagrams and technical drawings.

• Previous experience working with commercial or multi-site clients.

• Competitive salary with performance-based incentives.

• 401(k) retirement plan with company matching.

• Comprehensive Health, Dental, and Vision insurance packages.

• Generous Paid Time Off (PTO) and paid holidays.

• Professional development and long-term advancement opportunities.

• High-growth environment within a stable regional contractor.

Beacon Mechanical Services is a fast-growing, multi-division mechanical contractor known for professionalism and reliability in the plumbing and refrigeration sectors. We foster a supportive environment where hands-on ownership and a regional footprint provide a stable foundation for long-term career growth.

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Beacon Mechanical Services is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.