Administrative Project Manager (Project Controller, Construction)
- Project accounting, budgeting and cost management (invoices, payment, different client billing types, data, formula usage, audits, etc.)
- Understanding of project management budget worksheets, including Cash Flow, Hours, and SOV Tabs.
- Interacting with clients as needed
- Working independently for most projects
- Setting up and tracking multiple currencies on a project budget
- Working with project manager in the creation of the budget, including fee management and engineer hours
- Auditing project budgets against the PFT for lump sum projects
- Understanding time and material invoicing requirements and how to review
- Understanding how to make corrections and cross currency invoicing within the ERP
- Managing third-party relationships with vendors and suppliers
- Preparing and administering third-party agreements involving understanding brokerage requirements, negotiations, and contract modifications
- Understanding process of requesting vendor payment and working with project manager to release
- Establishing workflows with project manager and train project team
- Preparing and managing project bid packages / documents and pre-bid processes
- Creating of all project templates including bidding and procurement templates
- Procuring project services and equipment (rentals, PPE, etc.)
- Preparing and maintaining project reports and logs
- Developing and maintaining project schedules
- Preparing permit applications
- Providing construction management team jobsite setup support
- Coordinating project close-out activities (vendor final invoicing, reconciliation, etc.)
- Promoting continuous and productive communication between project participants including internal and external clients and partners
- Researching administrative project management best practices
- Supporting talent growth within our organization
- Handling complex issues and tasks with minimal supervision and advising subordinate team members on solutions to issues they encounter
- A Bachelor’s degree in Construction Management, Construction Engineering, Business management or similar (preferred).
- 4+ years of experience working for a Construction, Engineering or Architectural firm
- 4+ years of experience in project budgeting, scheduling, third-party agreements, and project reports and logs.
- 4+ years of experience in coordinating project efforts from bid packages to close-out activities.
- 4+ years using excel daily - must be proficient more than a beginner and must have experience with formulas, pivot tables, charts, macros, etc.
- Proficiency in MS Office (daily use, proficient, easily capable to learn new functions)
- Strong multi-tasking skills
- An ability to manage and prioritize multiple concurrent responsibilities
- A strong attention to detail
- Familiarity with MS Project, as well as Deltek, Viewpoint and Timberline are a plus.
- Travel requirement - All new hires should expect to spend some time in both the office and the field during their first 18 months for training and development purposes.
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift-up to 15 pounds at times.
- Up to 25% travel required to visit project site and other offices.
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