Staff Associate - Assistant to the Vice President of Economic & Business Development (part-time)

Company Description:

Bristol Community College is an exciting place to work, learn, and grow! Bristol is dedicated to fostering an inclusive environment with a rich diversity of beliefs, cultures, languages, abilities, and lifestyles. Committed to enriching its educational experience through a supportive community, Bristol actively encourages candidates of all backgrounds to apply and achieve our vision of advancing a vibrant, diverse community through education, learner by learner. If you share a passion for helping students succeed and enjoy working in a community of innovative, inclusive, and collaborative colleagues, Bristol is the place for you!

As a Commonwealth of Massachusetts employer, Bristol offers a comprehensive compensation and benefits package, including health, dental, life, long-term disability, retirement and paid time off (vacation, personal, sick, and holiday pay). We also offer tuition waiver discounts at the Commonwealth's public higher education institutions. More information can be found on our Benefits website .

Job Description:

POSITION TITLE: Staff Associate - Assistant to the Vice President of Economic & Business Development (part-time)

DEPARTMENT: Economic & Business Development

REPORTS TO: Interim Vice President of Economic and Business Development

LOCATION: Fall River, MA

JOB STATUS: This is a part-time, non-unit position without benefits not to exceed 18.5 hours per week.

SALARY: $38.55/hr

WHAT YOU CAN EXPECT: Bristol Community College seeks individuals who thrive in collaborative environments and are passionate about shaping a vibrant and inclusive institutional culture. The Executive Assistant provides high-level administrative support, including but not limited to managing schedules, coordinating meetings and events, preparing reports and presentations, handling confidential information, and serving as a liaison between the executive and internal/external stakeholders. The Executive Assistant ensures the smooth operation of the executive's office and contributes to the overall efficiency of the team/department, among other duties, as assigned.

WE'LL COUNT ON YOUR TO:

• Maintain and improve administrative systems related to scheduling, documentation, tracking, and reporting.
• Develop and maintain shared calendars, trackers, and workflows to support division-wide coordination.
• Serve as a primary point of contact for internal staff, external partners, and stakeholders.
• Support onboarding of new staff, consultants, or student workers within EBD.
• Act as the key decision maker on administrative tasks.
• Exercise independent judgment on administrative and operational matters, escalating issues as appropriate.
• Prioritize and triage requests on behalf of the Vice President to ensure effective use of time and resources.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Serve as the office administrator and oversee all administrative operations for the department.
• Support both internal and cross-departmental projects as directed by the Vice President.
• Task and project-specific execution, including:
• Assist with the development, management, and reporting of departmental and project budgets and ad-hoc reports.
• Assist with purchase requisitions, invoices, contracts, and expense tracking in coordination with Finance.
• Track multiple funding sources (grants, contracts, internal accounts) and support reporting requirements.
• Support with the development and maintenance of the departmental policies and procedures.
• Prepare routine budget summaries and support audits or grant reviews as needed.
• Support EBD events such as departmental meetings, retreats, and programmatic events.
• Perform other duties as assigned in support of the strategic and operational goals of the division.

Requirements:

REQUIRED QUALIFICATIONS:

• High School Diploma
• At least two years of relevant experience.

PREFERRED QUALIFICATIONS:

• At least five years of relevant experience; preferably in an administrative or executive assistant role.
• Knowledge of office administration, including scheduling, correspondence and record-keeping.
• Proficiency in using office software (e.g. Microsoft Office Suite).
• Strong database experience; preferably with specialized software used by the institution, including but not limited to Banner, Argos, HRCMS, and project management tools.
• Proactive approach to tasks, anticipating needs, and taking initiative to address them.
• Demonstrate a high level of professionalism in all interactions and tasks.
• A dedication to collaboration and contributing to a strong institutional culture.
• Reliable transportation in order to travel to and from meetings, trainings, or campus and community locations as required.
• The ability to work effectively with a diverse student body, faculty, and staff.

WHAT WE NEED FROM YOU:

• Excellent verbal and written communication skills, especially for interacting with senior administrators, faculty, staff, and external stakeholders.
• Strong organization skills to manage multiple tasks, prioritize work, and maintain accurate records.
• Ability to manage time effectively, schedule appointments, and meet deadlines.
• Skills in identifying issues and developing practical solutions.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Ability to maintain accuracy and thoroughness on all tasks.
• Capability to adjust to new tasks, processes, and changes in a fast-paced work environment.
• Ability to build and maintain positive relationships with senior administrators, faculty, staff, and stakeholders.
• Proactive approach to tasks, anticipating needs, and taking initiative to address them.
• Demonstrate a high level of professionalism in all interactions and tasks.
• A dedication to collaboration and contributing to a strong institutional culture.

WHAT YOU SHOULD KNOW ABOUT THE PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• The employee must meet the physical demands and work environment of the position.
• Ability to move and lift office supplies up to 20 pounds
• Sitting for substantial periods of time.

Additional Information:

Equal Opportunity/Affirmative Action:

Bristol Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, TitleVII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Title IX & Equity Compliance Officer, Emmanuel Echevarria at [email protected] or 774.357.2682; the Massachusetts Commission Against Discrimination; the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Right.

Application Instructions:

TO APPLY: Please complete our online application by clicking on the "Apply" button. The position will be open until filled. Review of applications will begin 10 calendar days from the posting date.

REQUIREMENTS TO COMPLETE APPLICATION PROCESS:

1) A completed Bristol Community College Employment Application.

2) A current resume/curriculum vitae.

All candidates must have legal authorization to work in the United States. Bristol Community College is an institution that does not sponsor work authorization.

A pre-employment criminal background check will be conducted for all positions.

The college will independently verify education credentials as provided on the application. For certain positions that require a college degree, the hired candidate must supply official transcripts upon hire. Transcripts must include your name and degrees conferred.