Administrative Assistant

Description We are looking for a dedicated Administrative Assistant to join our team on a contract basis in Waltham, Massachusetts. This position involves maintaining a detail-oriented and organized office environment while providing essential administrative support to employees. The role is entirely onsite and requires a proactive individual who can handle multiple tasks efficiently while contributing to the smooth day-to-day operations of the office. Responsibilities: - Ensure the office remains clean, organized, and stocked with supplies, including snacks and other essentials. - Assist with setting up lunch arrangements and coordinate kitchen restocking. - Manage incoming and outgoing mail by sorting, distributing, and sending correspondence as needed. - Collaborate with maintenance and security teams to address office needs and ensure a safe environment. - Provide general support to employees, including answering inquiries and assisting with administrative tasks. - Cross-train on relevant office procedures to ensure seamless operations. - Greet visitors and handle reception duties to promote a welcoming atmosphere. - Perform data entry tasks to maintain accurate records. - Uphold business casual dress code and contribute to a positive, detail-oriented office culture. Requirements - Proven experience in administrative or receptionist roles. - Strong organizational and multitasking skills. - Ability to maintain confidentiality and demonstrate reliability. - Excellent communication skills with an outgoing and approachable personality. - Competence in handling mail distribution and basic office maintenance. - Familiarity with data entry and standard office software. - Detail-oriented demeanor and adherence to a business casual dress code. - All candidates are required to undergo a pre-employment screening prior to starting. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .