Project Coordinator - Research Operations, DIBI

About the Opportunity

Position Overview

The Defense Industrial Base Institute is looking for a Project Coordinator Research Operations to support the coordination and execution of research projects ensuring smooth operational workflows data integrity and effective collaboration across research students and staff. The position will report to the Associate Director for Research and work closely with the Sr. Research Program Coordinator to ensure support across Rapid Solution Teams engagement across internal and external academic institutional stakeholders speaker series and ongoing special projects that arise in support of federally funded research projects.

The ideal candidate will be experienced with problem solving and developing practical operational solutions as well as adapting to changing priorities. They will be a strong team player with the ability to work independently as needed. The Project Coordinator will be a quick learner of new software and operational systems that enhance the support of research program and projects.

Key Responsibilities

Research Coordination & Support (30%)

• Working alongside the Sr. Research Program Coordinator and Program Manager assist in the planning scheduling and tracking of research projects from initiation through completion

• Help to coordinate meetings series and research activities across Sr. Research Leadership (Sr. Director for Research and Associate Director for Research) that support delivery of funded work.

• Maintain project documentation timelines and status reports

• Support the development and implementation of standard operating procedures for research workflows

Research Data Management & Quality Assurance (30%)

• Oversee Stakeholder data collection processes and ensure adherence to established protocols

• Perform quality checks on stakeholder and research data and documentation to maintain accuracy and completeness (Smartsheet and One Drive)

• Assist Sr. Research Program Coordinator with database management including data entry organization and maintenance (One drive and Smartsheet)

• Support research background and general analysis

Research Operational Excellence (40%)

• Assist with onboarding new research team members and training on operational systems

• Maintain compliance with institutional policies ethical guidelines and regulatory requirements

• Serve as a point of contact for operational inquiries from research teams

• Support Research leadership to prepare reports presentations and documentation for internal and external stakeholders

• Facilitate communication between DIBI research staff and external stakeholders

• Contribute to continuous improvement initiatives for research operations

Required Qualifications

• Bachelors degree in life sciences social sciences business administration or related field

• Min 2 years of experience in research support operations project coordination or related role

• Strong organizational skills with exceptional attention to detail

• Proficiency in Microsoft Office Suite (Excel Word PowerPoint Outlook)

• Excellent written and verbal communication skills

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment

• Familiarity with research methodologies and academic research environments

• Knowledge of data management systems and databases (smartsheet and salesforce a plus)

• Understanding of research ethics and regulatory compliance (Export control IRB CUI).

Requirement:

US Citizenship is a requirement per Federal funding agency

Additional Information:

This is a fixed term appointment with the possibility of renewal based off of continuing external funding

Position Type

Additional Information

Northeastern University considers factors such as candidate work experience education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical vision dental paid time off tuition assistance wellness & life retirement- as well as commuting & transportation. Visit for more information.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race religion color national origin age sex sexual orientation disability status or any other characteristic protected by applicable law.

Compensation Grade/Pay Type:

Expected Hiring Range:

With the pay range(s) shown above the starting salary will depend on several factors which may include your education experience location knowledge and expertise and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

Required Experience:

IC