Payroll Administrator

Job Title

Payroll Administrator

Location

Boston, MA (Onsite Monday-Thursday, Remote Friday)

Hours

Full-time, 37.5 hours per week

Temp, Temp to hire or permanent

Permanent

Rate

$76,000 - $100,000 annually (based on experience)

Selling Point

100% commuter stipend (parking or rail), collaborative high-touch team environment, exposure to both U.S. and global payroll

Position Overview

The Payroll Administrator is responsible for the accurate and timely processing of multi-state U.S. and global payroll for a mid-sized, highly collaborative organization. This role supports a high-touch payroll and benefits team, ensuring compliance with complex regulatory requirements while delivering exceptional service to employees. The position requires strong attention to detail, confidentiality, and the ability to work cross-functionally in a mission-driven environment.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred
  * 3-5+ years of experience in payroll or related accounting/finance roles
  * Must have experience processing multi-state payroll; global payroll exposure preferred
  * Must have experience with payroll reconciliations, auditing, and compliance processes
  * Must have experience managing payroll deductions including taxes, garnishments, and benefits
  * Experience working in a high-touch, service-oriented payroll environment
  * Familiarity with general ledger and ability to run and analyze payroll reports
  * Experience with payroll systems such as UKG (preferred), ADP, Workday, Paychex, or similar
  * Strong proficiency in Microsoft Excel
  * High level of discretion and ability to handle confidential information
  * Strong communication and customer service skills
  * No direct supervisory responsibilities

Key Goals of Role
* Ensure accurate, compliant, and timely payroll processing across multiple jurisdictions
* Maintain high levels of data integrity, audit accuracy, and regulatory compliance
* Deliver "white-glove" payroll support to employees and internal stakeholders

Key Responsibilities

• Process bi-weekly multi-state U.S. payroll and monthly global payroll
  * Maintain and update employee payroll records and master data files
  * Set up payroll for new hires, ensuring compliance with federal, state, and international regulations
  * Administer payroll changes, timekeeping data, direct deposits, and special payments (e.g., manual checks, stipends)
  * Manage payroll deductions including taxes, benefits, and garnishments
  * Perform payroll reconciliations, including general ledger and retirement/pension reporting
  * Complete quarterly and annual tax filings and required payroll reporting
  * Monitor and reconcile payroll-related bank transactions
  * Collaborate with HR, accounting, and third-party vendors to resolve payroll discrepancies
  * Utilize HRIS and payroll systems to audit data, analyze issues, and improve processes
  * Maintain data integrity through reporting, audits, and system checks
  * Support employees with payroll-related inquiries and provide training on system functionality (time entry, PTO, benefits updates)
  * Assist with open enrollment and employee payroll/benefit changes
  * Participate in audits, reporting, and special payroll-related projects
  * Work within a collaborative, team-oriented environment that requires strong cross-functional coordination
  * Maintain strict confidentiality of payroll and employee data

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.